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Inside NOW: 2012 W-2’s issued; includes new reporting requirements for employer-sponsored health care; PARKING/TRANSIT information; Staff Senate food drive

Posted on by Jacqueline Todd

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1. 2012 W-2’s have been issued; includes new reporting requirements for employer-sponsored health care
2. PARKING/TRANSIT – Parking Closures, Towing Events, and CAT Route Deviations
3. Staff Senate to hold annual food drive Feb. 1-28
4. iROAR’s Mock Registration was a success!
5. Clemson professor Shaundra “Shani” Daily: Fusing a love of dance with technology

1. 2012 W-2’s have been issued; includes new reporting requirements for employer-sponsored health care

2012 W-2’s issued

The 2012 W-2’s are available online for active employees. W-2’s for inactive employees and those who did not consent to an on-line form will be mailed on 1/31/13 to the address on file in the HR database (which may not match the SIS address for students). Once received, please safeguard your hard copy, as there is a $10 charge for reprints.

Active employees can now access the online form. Click here to log-in to HR Self Service, inputting your employee Novell User ID and password on the ORACLE screen. Click on “Year End Form” to view your W-2 and “Filing Instructions” to view/print IRS Notice to Employee and Instructions for Employee.  Student employees must use your employee user ID to log in. If you need assistance with your ID and password, contact ithelp@clemson.edu.  Please ensure pop-up blockers are turned off.

New reporting requirements for employer-sponsored health care

Under health care reform (Affordable Care Act), employers are required to report the cost of employer-sponsored health plan coverage on employees’ W-2 forms in box 12 as code DD. The cost reported includes both pre-tax and post-tax premiums paid for by the employee and the employer for health insurance only. The purpose is to provide information to employees on the total cost of their healthcare coverage and will not be used for tax purposes.

For more information from the IRS, go to Reporting of Employer-Sponsored Health Coverage.

Request a Reprint

We will begin reprinting W-2’s on Monday, Feb. 11, 2013 for any requests received through Sunday Feb. 10, 2013.  Reprints will be processed weekly on Tuesday and Thursday afternoons up to April 9, 2013 and daily after that through April 15, 2013, which is the 2013 deadline for submitting 2012 tax returns without an extension. Check back for the Reprint Request Form, which is not yet available.

FAQs:

Q. When trying to access my W-2, I receive the “File not found or file received has length zero” error.  Why can’t I view my W-2?
A. This error is due to a security setting in Internet Explorer.  Please follow these instructions for correcting this error.

Q.  None of the earnings on my W-2 match my annual rate. Why is that?
A.  The W-2 form reports “taxable gross”, not actual earnings. Taxable Gross is Actual Gross less pre-tax deductions. For a detailed explanation of how to tie your last paystub in 2011 to your 2011 W-2, please see TIPS for Understanding Your W-2.

Q. I waived the right to participate in retirement. Why is the Retirement Plan box marked on my W-2?
A.  Participation is determined based on eligibility, whether one elected or waived the right to participate.  For more information see Employees Covered by A Retirement Plan. If you feel this box was marked in error, please email payroll@clemson.edu.

Q.  Where can I get my statement about tuition?
A.  Students who pay tuition receive a 1098-T. This can be accessed online via the SIS system.  For assistance with 1098-T issues, contact Student Accounts at 656-5592.

Q.  I was paid as a vendor. Where is my 1099?
A.  Please contact Elizabeth Brewer at 656-5594 or email at cowarde@clemson.edu.

Q.  As a student employee with more than one job, will I get separate W-2’s?
A.  No, W-2’s are issued as one document from one employer, so all jobs for that employer are on one form.

Q.  I had an international tax treaty, where is my tax statement?
A.  If you did not meet your treaty limit, you will receive only a 1042S.  If you exceeded your treaty limit, you will receive both at 1042S and a W-2. For 1042S questions, please contact Mack Howard at mackh@clemson.edu.

2. PARKING/TRANSIT – Parking Closures, Towing Events, and CAT Route Deviations

There are a number of events occurring across campus in the upcoming week. Please note that some of these events may impact your parking routine.

Parking at Brooks Center: White spaces reserved Wednesday, Jan. 30

Wednesday, Jan. 30, the white spaces in C-11 will be reserved in the morning for Pacifica Quartet, an Eskridge Tri-Art Series presentation. For more information, please visit http://www.clemson.edu/Brooks/events/triart.php.

Parking at Brooks Center: White spaces reserved Thursday, Jan. 31

Thursday, Jan. 31, the white spaces in C-11 will be reserved in the morning for Momix, an Eskridge Tri-Art Series presentation. The performance begins at 10 a.m. and spaces will be released after the performance has begun. For more information, visit http://www.clemson.edu/Brooks/events/triart.php.

Parking at Brooks Center: Towing beginning at 6 p.m. Jan. 31

Thursday, Jan. 31, the white spaces in C-11 will be reserved starting at 6 p.m. for Patron’s Row parking for the performance of Momix. Any vehicles left in these spaces after 6 p.m. will be subject to tow. For more information about the show, visit http://www.clemson.edu/Brooks/events/detail.php?ID=559.

Avenue of Champions and Ravenel Road closed Jan. 31 – Feb. 3

The Avenue of Champions, Ravenel Road, and the North Parking Lot at Littlejohn Coliseum will be closed to through traffic and reserved for judges, staff, and guests of the TigerPaw Gymnastics Invitational occurring in Littlejohn Coliseum.

The bus stop on the Avenue of Champions at the tunnel entrance of Littlejohn Coliseum will be closed. Riders should board the CAT bus at the corner of Avenue of Champions and Centennial Blvd., across from the IPTAY office. CAT buses will also be rerouted to travel along SC Highway 93 between Perimeter Road and Centennial Blvd rather than traveling down Ravenel Road.

Please note that there will be increased vehicle and pedestrian activity around Littlejohn Coliseum beginning Thursday, so exercise caution when traveling through this area.

For more information about this event please visit http://www.tigerpawgymnastics.com/.

Parking at Brooks Center: Towing beginning at 6 p.m. Feb. 5

Tuesday, Feb. 5, the white spaces in C-11 will be reserved starting at 6 p.m. for Patron’s Row parking for the performance of Cyrano de Bergerac. Any vehicles left in these spaces after 6 p.m. will be subject to tow. For more information about the show, visit http://www.clemson.edu/Brooks/events/detail.php?ID=560.

Ravenel Road and C-9 parking lot closed Feb. 5 -6

Ravenel Road and C-9 parking lot will be closed to through traffic and reserved for sponsors and exhibitors of the Spring Career Fair Tuesday, Feb. 5 and Wednesday, Feb. 6. The Career Fair will be open from 1 – 6 p.m. each day.

CAT buses will also be rerouted to travel along SC Highway 93 between Perimeter Road and Centennial Blvd. rather than traveling down Ravenel Road.

For more information about the Spring Career Fair, visit http://career.clemson.edu/events/career_fairs/students/index.php.

For questions or special needs relating to this information, please contact Parking and Transportation Services at parking@clemson.edu or 656-2270.

3. Staff Senate to hold annual food drive Feb. 1-28

For one in six Americans, hunger is closer than you think.    (Golden Harvest Food Bank)

The Clemson Staff Senate will hold its annual food drive Feb. 1-28.

Drop your cans, boxes and non-perishable foods at a number of convenient campus locations, including:

  • Administrative Services Building
  • Barre Hall
  • Center for Applied Research
  • Clemson House
  • Cooper Library
  • Eagles Landing
  • Fike
  • Information Technology Center
  • Madren Conference Center
  • Poole Agricultural Center
  • Redfern
  • Sikes Hall
  • Tillman Hall
  • University Facilities
  • University Union

Last year’s food drive raised more than 900 pounds of food.

The Golden Harvest Food Bank, serving Pickens, Oconee and Anderson counties, will distribute the food to grateful individuals and families.

For questions, contact Karon Donald at 656-9000.

4. iROAR’s Mock Registration was a success!

More than 600 students as well as faculty and staff volunteers participated in iROAR’s Mock Registration January 23 – 24. This test of the new Student Information System registration proved to be very successful. The objectives of introducing iROAR to the Clemson community, testing new registration procedures, correcting errors and collecting feedback from participants were all met.  The information gained from Mock Registration will be used to correct inaccuracies and improve procedures before registration for fall 2013 courses.

The iROAR team appreciates the support of those who participated in the event.

5. Clemson professor Shaundra “Shani” Daily: Fusing a love of dance with technology

Clemson professor Shaundra “Shani” Daily started out as a gymnast and danced her way into the field of affective computing.

Daily’s dancing days sparked creative project ideas that blend the arts with science, technology and engineering. Her innovative style caught the attention of nationally recognized news magazine Diverse Issues in Higher Education, which lists Daily as a 2013 Emerging Scholar. She and 11 other educators were recognized in this month’s edition of the publication.

Known for its focus on matters of access, equality and opportunity for all people in higher education, the news magazine annually honors shining star educators. All selected scholars are under 40 years old with proven abilities to lead and inspire.

From passion to career

As a young girl, Daily flipped for gymnastics.

“I was a gymnast for nearly 10 years, but after a while, my knees didn’t want to cooperate,” Daily said. “Plus, I had a slight fear of vaulting, so I ended that journey.”

Daily’s mother took her very flexible daughter to a dance studio the same day she left her gym. Daily never skipped a beat.

“I didn’t want to end up in ‘baby classes,’ so I didn’t share with anyone that I had never taken a dance class,” Daily said. “Fortunately, there is some overlap between dance and gymnastics.”

Daily’s impressive moves led to advanced classes in pointe, jazz, tap and acrobatics during her first year in the dance studio. She also appeared in the 1996 Olympics opening ceremony and made appearances at the Grand Ole Opry, Disney World and various professional sporting events.

The now accomplished dancer had even bigger dreams. In high school, she considered joining the FBI because of her zeal for solving problems, but her love for the arts and working with people got the best of her.

Daily earned a B.S. and M.S. in electrical engineering from Florida Agricultural and Mechanical University-Florida State University College of Engineering.

She left Florida and moved to Cambridge, Mass., to pursue a master’s and doctorate at the Massachusetts Institute of Technology (MIT). Daily is the second African-American woman to receive a Ph.D. from the Media Lab, which is known for interdisciplinary research that blends technology and the arts.

Daily’s love for music led to work at MIT on a project called RoBallet, a program that fuses dance, learning and technology. She also worked on a number of projects with the Affective Computing Group at MIT to support children and adults by helping them reflect on their emotions and build empathy for each other.

Daily is now a second-year assistant professor in Clemson’s Human-Centered Computing (HCC) division of the School of Computing.

“I’m determined to continue designing creative pathways for women and minorities to become interested in computing careers as well as helping those students perform well on culturally diverse teams when they enter the workplace,” Daily said.

Problems motivate Daily to find solutions. That’s one reason she joined HCC at Clemson where the division’s lab motto is “changing the world.”

“Dr. Daily is a fast rising star and we are excited to have her in HCC,” said professor Juan Gilbert, Presidential Endowed Chair in Computing and HCC chair. “Her research embodies the true spirit of HCC by integrating people and technology to address societal issues.”

Daily also is an Institute for the Advancement of Healthcare scholar at Clemson. To learn more about her areas of expertise, visit www.clemson.edu/~sdaily and http://www.clemson.edu/ces/computing/news-stories/sdaily.html.

Have an idea for a faculty or staff profile? Contact Jackie Todd at jtodd3@clemson.edu.

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Posted in Inside NOW