[{"id":173,"date":"2026-04-07T16:11:28","date_gmt":"2026-04-07T16:11:28","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=173"},"modified":"2026-04-07T16:13:12","modified_gmt":"2026-04-07T16:13:12","slug":"words-of-the-week-10","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/04\/07\/words-of-the-week-10\/","title":{"rendered":"Workday Words of the Week 10 &#8211; Manager Self-Service"},"content":{"rendered":"\n<p>Workday is designed to bring everyday tasks closer to the people who know them best. One of the most powerful ways it does this is through <strong>Manager Self-Service (MSS)<\/strong>.<\/p>\n\n\n\n<p><strong>Manager Self-Service<\/strong> gives supervisors direct access to tools and processes that help them support their teams.<\/p>\n\n\n\n<p>Instead of sending emails or filling out forms, managers can quickly view information, take action, and keep work moving.<\/p>\n\n\n\n<p><strong>What Can Managers Do with Manager Self-Service?<\/strong><\/p>\n\n\n\n<p>Here are a few common activities managers can handle directly in Workday: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>View Team Information<\/strong> including:\n<ul class=\"wp-block-list\">\n<li>Job details<\/li>\n\n\n\n<li>Performance evaluations<\/li>\n\n\n\n<li>Organizational structure<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Approve Requests; <\/strong>quickly review and approve items like:\n<ul class=\"wp-block-list\">\n<li>Time off requests<\/li>\n\n\n\n<li>Expense reports<\/li>\n\n\n\n<li>Spend authorizations<\/li>\n\n\n\n<li>Time entry submissions<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Recruit and Hire<\/strong>; managers can enter and view details related to:\n<ul class=\"wp-block-list\">\n<li>Open positions for their organization<\/li>\n\n\n\n<li>Job requisitions for their open positions<\/li>\n\n\n\n<li>Candidate resumes for their job requisitions<\/li>\n\n\n\n<li>Interview results for their candidates<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Monitor Team Activity;<\/strong> Dashboards and reports help managers see:\n<ul class=\"wp-block-list\">\n<li>Open tasks awaiting approval<\/li>\n\n\n\n<li>Team time off calendars<\/li>\n\n\n\n<li>Staffing and organizational data<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Support Employee Changes<\/strong>; managers can request or review actions inside the system such as:\n<ul class=\"wp-block-list\">\n<li>Job changes or transfers<\/li>\n\n\n\n<li>Compensation adjustments<\/li>\n\n\n\n<li>Additional job assignments<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><em>Note: While these processes still require HR and leadership approvals like they do today, managers will have visibility to the status of their requests through the system.<\/em><\/p>\n\n\n\n<p><strong>Why It Matters<\/strong><\/p>\n\n\n\n<p>Manager Self-Service helps Clemson and related organization managers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Make faster decisions<\/li>\n\n\n\n<li>Reduce administrative delays<\/li>\n\n\n\n<li>Support employees more effectively<\/li>\n\n\n\n<li>Spend less time on paperwork and more time leading their teams<\/li>\n<\/ul>\n\n\n\n<p>By putting these tools directly in the hands of managers, Workday helps streamline processes and keep work moving across campus.<\/p>\n\n\n\n<p><strong>Workday Tip<\/strong><\/p>\n\n\n\n<p>Check your <strong>Workday Inbox (My Tasks), Manager Insights Hub and My Team dashboard regularly<\/strong>. Many manager actions\u2014approvals, reviews, and updates\u2014start there.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Workday is designed to bring everyday tasks closer to the people who know them best. One of the most powerful ways it does this is through Manager Self-Service (MSS). Manager Self-Service gives supervisors direct access to tools and processes that help them support their teams. Instead of sending emails or filling out forms, managers can [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,7,13],"tags":[],"coauthors":[3],"class_list":["post-173","post","type-post","status-publish","format-standard","hentry","category-cu-engagement","category-whats-changing","category-workdaywords"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/173","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=173"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/173\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=173"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=173"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=173"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=173"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":169,"date":"2026-03-22T16:29:46","date_gmt":"2026-03-22T16:29:46","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=169"},"modified":"2026-03-24T13:15:40","modified_gmt":"2026-03-24T13:15:40","slug":"what-is-cutover","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/03\/22\/what-is-cutover\/","title":{"rendered":"What is Cutover?"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Preparing HR and finance systems, data for a smooth transition to Workday<\/h3>\n\n\n\n<p>Workday will go live at Clemson University this July. Workday will replace systems like Peoplesoft HR and Finance, Kronos and more, therefore, the University and related organizations will need to transition from those legacy systems to Workday. This transition phase, which includes moving data, business processes and more, is called cutover.<\/p>\n\n\n\n<p>Cutover is vital for a smooth transition to Workday. Like moving to a new house \u2014 you\u2019ll need to turn off the utilities at the old house before you leave, and you can\u2019t start unpacking until you\u2019ve signed the papers at closing. You may even have to stay in a temporary location until your household goods arrive. Clemson\u2019s Workday implementation team has spent the last month identifying key dates and technical tasks to ensure HR, payroll and financial data are accurate in Workday before go-live.<\/p>\n\n\n\n<p>As part of cutover, there will be a period when identified HR and financial activities or transactions will be limited or suspended. This process minimizes the risk of data loss or errors during the transition between systems, and this time also allows&nbsp; teams to finalize training for new processes and procedures.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">How to Prepare<\/h5>\n\n\n\n<p>Specific dates for the cutover period will be shared soon. In the meantime, divisions and colleges are encouraged to prepare for upcoming limitations on HR and finance transaction initiation and processing actions across many of the current HR and finance systems.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Areas that plan to hire during the summer should begin the process as soon as possible, including securing necessary approvals.<\/li>\n\n\n\n<li>Completing pending tasks in current HR and Finance systems, like PeopleSoft and Tiger Talent. A full list of systems impacted by the transition to Workday is available on the <a href=\"https:\/\/www.clemson.edu\/workday\/fast-facts\/\">Workday Fast Facts webpage<\/a>.<\/li>\n\n\n\n<li>Ensure employee information is accurate, including personal information and voluntary deductions.<\/li>\n\n\n\n<li>Submitting transactions,such as new supplier requests and requisitions, as well as job changes, as soon as possible.<\/li>\n\n\n\n<li>Completing any assigned training (coming in May).<\/li>\n\n\n\n<li>Send your questions to <a href=\"mailto:workday@clemson.edu\">workday@clemson.edu<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>More information about cutover will be shared soon, including timelines and frequently asked questions. Look for up-to-date information on Workday, including cutover communications and deadlines, in the daily Our Clemson employee newsletter.<\/p>\n\n\n\n<p>Cutover is a temporary but necessary phase of the Workday implementation. A successful cutover will help ensure a go-live that provides a more modern, streamlined and user-friendly experience for employees of Clemson and related organizations.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Preparing HR and finance systems, data for a smooth transition to Workday Workday will go live at Clemson University this July. Workday will replace systems like Peoplesoft HR and Finance, Kronos and more, therefore, the University and related organizations will need to transition from those legacy systems to Workday. This transition phase, which includes moving [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[4,7],"tags":[],"coauthors":[3],"class_list":["post-169","post","type-post","status-publish","format-standard","hentry","category-program-activities","category-whats-changing"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/169","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=169"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/169\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=169"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=169"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=169"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=169"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":167,"date":"2026-02-12T17:08:08","date_gmt":"2026-02-12T17:08:08","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=167"},"modified":"2026-02-12T17:08:08","modified_gmt":"2026-02-12T17:08:08","slug":"whats-up-with-workday-recap-key-features","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/02\/12\/whats-up-with-workday-recap-key-features\/","title":{"rendered":"What&#8217;s Up With Workday Recap: Key Features"},"content":{"rendered":"\n<p>The \u201cWhat\u2019s Up With Workday?\u201d session in January 2026 provided a preview of Workday navigation and day-to-day task management, helping Clemson employees understand what to expect with Workday. The walkthrough familiarized attendees to the Workday homepage and applications, how to customize global navigation (e.g., bookmarking frequently used apps, tasks, and reports), and how to find what they need using Search, global navigation, and related actions, including a tour of the Worker Profile. Overall, the key message was that Workday is designed to be a \u201cone-stop shop\u201d where information is housed in one place, approvals and routing are automated through business processes, and employees and supervisors can take action directly in the system\u2014supported by several powerful navigation tools.<\/p>\n\n\n\n<p>During these sessions, the Workday training team demonstrated how \u201cMy Tasks\u201d vs. \u201cNotifications\u201d work from both an employee and supervisor perspective, reinforcing the habit of checking these areas regularly to stay informed and keep work moving without delays. A short poll indicated many attendees had heard some \u201cbuzz\u201d about Workday, while others were seeing it for the first time, Below is an outline of the topics covered during the session:<br><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Introduction to Workday:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday is a cloud-based ERP software system that unifies HR, finance and other operational data into one centralized platform.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Demo of Workday Features:<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Workday navigation essentials: <\/strong>Workday homepage layout &amp; role-based experience (worklets, global navigation, and the application header that stays consistent across pages)<\/li>\n\n\n\n<li><strong>Global navigation menu customization:<\/strong> Viewing app categories, adding\/removing items, pinning items, saving favorites, and switching between sidebar vs. header-style navigation<\/li>\n\n\n\n<li><strong>My Tasks &amp; Notifications: <\/strong>Using \u201cMy Tasks\u201d as the primary place to complete assigned work, and \u201cNotifications\u201d to stay informed of status updates<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Transition Details:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday at Clemson will go-live in July 2026.<\/li>\n\n\n\n<li>Training will be provided closer to the go-live date to ensure all employees are confident using the new system.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p>A recorded version of the <a href=\"https:\/\/kaltura.clemson.edu\/media\/t\/1_7dp1jwrf?st=0\">Key Features session<\/a> is available for those who were unable to attend or who wish to revisit the content.<\/p>\n\n\n\n<p>The session concluded with reminders to visit the <a href=\"https:\/\/www.clemson.edu\/workday\/\">Workday@ Clemson<\/a> website for updates, invite colleagues to upcoming sessions, and to submit questions and comments via email to <a href=\"mailto:Workday@Clemson.edu\">Workday@Clemson.edu<\/a>.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The \u201cWhat\u2019s Up With Workday?\u201d session in January 2026 provided a preview of Workday navigation and day-to-day task management, helping Clemson employees understand what to expect with Workday. The walkthrough familiarized attendees to the Workday homepage and applications, how to customize global navigation (e.g., bookmarking frequently used apps, tasks, and reports), and how to find [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,6,7],"tags":[],"coauthors":[3],"class_list":["post-167","post","type-post","status-publish","format-standard","hentry","category-cu-engagement","category-training-support","category-whats-changing"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=167"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/167\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=167"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=167"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=167"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":166,"date":"2026-02-05T15:46:43","date_gmt":"2026-02-05T15:46:43","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=166"},"modified":"2026-02-05T16:09:42","modified_gmt":"2026-02-05T16:09:42","slug":"whats-up-with-workday-recap-staff-hiring","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/02\/05\/whats-up-with-workday-recap-staff-hiring\/","title":{"rendered":"What&#8217;s Up With Workday Recap: Staff Hiring"},"content":{"rendered":"\n<p>The December 2025 \u201cWhat\u2019s Up With Workday?\u201d session covered staff hiring. Workday streamlines staff hiring by carrying information seamlessly from recruiting through onboarding, eliminating redundant data entry and keeping all steps within one system. These connections provide greater visibility into each stage, allowing hiring managers to easily track progress and see who is responsible for moving candidates forward. Ultimately, the staff hiring process will enhance the onboarding experience for new employees and will equip managers with practical tools to support their hires, making the entire hiring process more efficient and transparent.<\/p>\n\n\n\n<p>The demo in the session demonstrated the staff hiring process in Workday from start to finish. Specifically, it showed:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>how to create a job requisition for an unfilled position<\/li>\n\n\n\n<li>how to auto-populate and edit job details<\/li>\n\n\n\n<li>assignment of recruiters<\/li>\n\n\n\n<li>submission through approval steps<\/li>\n\n\n\n<li>how the position information flows seamlessly into subsequent stages.<\/li>\n<\/ul>\n\n\n\n<p>The demonstration then shifted to the hiring manager\u2019s perspective, showing how to review candidate applications, progress them through interview stages, extend offers, and ultimately finalize the hiring process, where Workday automatically creates the worker profile for the new hire. Over 150 participants followed along with most attendees\u2019 feedback agreeing that the functionality demonstrated in this session will make their work easier.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Introduction to Workday:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday is a cloud-based ERP software system that unifies HR, finance and other operational data into one centralized platform.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Demo of Workday Staff Hiring Features:<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Creating a Job Requisition:<\/strong> Hiring managers initiate a job requisition in Workday to fill an open position. Key information, such as job details and required approvals, is entered and can be auto-filled or customized, as needed. The requisition routes through the appropriate approval steps before a recruiter posts the job.<\/li>\n\n\n\n<li><strong>Candidate Application Review:<\/strong> Once candidates apply, all application information appears in a consolidated candidate profile within Workday. Hiring managers can easily review candidate details and track their stage in the process directly from the recruiting dashboard.<\/li>\n\n\n\n<li><strong>Interview Coordination:<\/strong> Hiring managers (or designated team members with the right permissions) can coordinate and schedule interviews within Workday. After interviews, each interviewer receives a task to enter their evaluation ratings for the candidate directly in the system.<\/li>\n\n\n\n<li><strong>Making an Offer:<\/strong> When a candidate is selected, the hiring manager initiates a verbal offer, and upon acceptance, the recruiter triggers a background check in Workday. After clearing the check, the official offer letter is generated and finalized within the platform.<\/li>\n\n\n\n<li><strong>Hire Process:<\/strong> Following offer acceptance, the system prompts the candidate to enter personal identification information. Workday then notifies the HR liaison to complete the hire, auto-populating key data from previous steps for accuracy. After final approval, the candidate\u2019s profile is converted into an employee (worker) profile automatically, reducing manual steps and streamlining access setup.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Transition Details:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday will go live in July 2026.<\/li>\n\n\n\n<li>Training will be provided closer to the go-live date to ensure all employees are confident using the new system.<\/li>\n\n\n\n<li>A recorded version of the <a href=\"https:\/\/kaltura.clemson.edu\/media\/t\/1_rjvm25q0\">Staff Hiring session<\/a> is available for those who were unable to attend or who wish to revisit the content.<\/li>\n\n\n\n<li>The session concluded with reminders to follow the <a href=\"https:\/\/www.clemson.edu\/workday\/\">Workday@ Clemson<\/a> website for updates, invite colleagues to upcoming sessions, and to submit questions and comments via email to <a href=\"mailto:Workday@Clemson.edu\">Workday@Clemson.edu<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\">Frequently Asked Questions:<\/h5>\n\n\n\n<p><strong>Question: What is the first step in the staff hiring process for Workday?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> When Workday goes live, we still expect conversations about hiring and staffing to take place prior to initiating the process in the system.&nbsp; Once those conversations take place and your ready to initiate the process, the first step is creating a <a href=\"https:\/\/blogs.clemson.edu\/workday\/2025\/12\/08\/words-of-the-week-8\/\">job requisition<\/a> The requisition enables posting of the job to the career site and collection of candidate applications, after which the hiring manager reviews applications and conducts interviews, all within Workday.<\/p>\n\n\n\n<p><strong>Question: Will new hires automatically get the access they need for their roles?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Yes, roles in Workday are tied to positions, so when a new hire is placed into a position, they automatically receive the correct access for that role as part of their onboarding process. <\/p>\n\n\n\n<p><em><sup>Note: For some roles within Workday, there may be required training prior to a security role being assigned.&nbsp; At a minimum every new hire will receive access to Workday with employee-as-self role assigned.<\/sup><\/em><\/p>\n\n\n\n<p>For a full list of upcoming sessions and links to recordings of past sessions visit the&nbsp;<a href=\"https:\/\/www.clemson.edu\/workday\/support-and-training\/workday-ready-sessions.html\">What\u2019s Up With Workday webpage. <\/a>&nbsp;<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The December 2025 \u201cWhat\u2019s Up With Workday?\u201d session covered staff hiring. Workday streamlines staff hiring by carrying information seamlessly from recruiting through onboarding, eliminating redundant data entry and keeping all steps within one system. These connections provide greater visibility into each stage, allowing hiring managers to easily track progress and see who is responsible for [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,4,6],"tags":[],"coauthors":[3],"class_list":["post-166","post","type-post","status-publish","format-standard","hentry","category-cu-engagement","category-program-activities","category-training-support"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/166","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=166"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/166\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=166"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=166"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=166"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=166"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":163,"date":"2026-01-23T06:13:51","date_gmt":"2026-01-23T06:13:51","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=163"},"modified":"2026-01-23T06:14:41","modified_gmt":"2026-01-23T06:14:41","slug":"words-of-the-week-9","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/01\/23\/words-of-the-week-9\/","title":{"rendered":"Workday Words of the Week 9 &#8211; Academic Structures in Workday"},"content":{"rendered":"\n<p>As we prepare to transition to Workday, it\u2019s helpful to get familiar with how academic appointments are represented in the new system. Workday\u2019s Academic Foundation makes it easier to track faculty roles, appointments, and academic structures\u2014all in one place.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In Workday, an <strong>Academic Appointment<\/strong> connects a person to an <strong>Academic Unit<\/strong> through a <strong>Position<\/strong>\u2014linking role, pay, and hierarchy all in one place.<\/li>\n\n\n\n<li>Academic appointments in Workday will replace several separate tracking tools and spreadsheets currently used across campus.<\/li>\n\n\n\n<li>Faculty with multiple roles (for example, dual appointments across departments or colleges) will have <strong>more than one appointment<\/strong>, clearly displayed in Workday.<\/li>\n<\/ul>\n\n\n\n<p>n this post, we\u2019ll break down the essential terms related to Academic Appointments in Workday.<\/p>\n\n\n\n<p><strong>Academic Unit<\/strong><\/p>\n\n\n\n<p>Think of this as the organizational home for faculty. It could be a department (e.g., History), or a college (e.g., College of Science). Academic appointments are tied to these units.<\/p>\n\n\n\n<p><strong>Primary Academic Unit<\/strong><\/p>\n\n\n\n<p>When an individual has multiple appointments, this unit identifies the faculty member\u2019s &nbsp;home department or school.<\/p>\n\n\n\n<p><strong>Academic Appointment<\/strong><\/p>\n\n\n\n<p>The academic appointment is the cornerstone of faculty position management in Workday. An Academic Appointment records a faculty member\u2019s formal relationship with an academic unit (like a department or school). &nbsp;A person can hold multiple academic appointments.<\/p>\n\n\n\n<p>Appointments can be primary, secondary, or joint.&nbsp; An Academic Appointment consists of the academic track, rank, and tenure status (defined below).<\/p>\n\n\n\n<p><strong>Academic Track<\/strong><\/p>\n\n\n\n<p>This defines the category of the faculty member\u2019s position. Common tracks that will be included in Workday at Clemson will include but are not limited to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tenure-track series (Instructor, assistant, associate and full professor; &nbsp;librarian, assistant and associate librarian)<\/li>\n\n\n\n<li>Research Faculty (research assistant professor, research associate professor, research professor)<\/li>\n\n\n\n<li>Extension Faculty (extension assistant professor, extension associate professor, extension professor)<\/li>\n\n\n\n<li>Clinical Faculty (clinical assistant professor, clinical associate professor, clinical professor)<\/li>\n\n\n\n<li>Lecturers (lecturer, senior lecturer, principal lecturer)<\/li>\n\n\n\n<li>Professor of Practice<\/li>\n\n\n\n<li>Post Doctoral Fellow<\/li>\n<\/ul>\n\n\n\n<p><strong>Tenure Status<\/strong><\/p>\n\n\n\n<p>This shows whether a faculty member:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Has tenure<\/li>\n\n\n\n<li>Is on a tenure track<\/li>\n\n\n\n<li>Is in a non-tenure role<\/li>\n<\/ul>\n\n\n\n<p><strong>Academic Affiliate<\/strong><\/p>\n\n\n\n<p>An individual affiliated with the institution, like a visiting scholar or adjunct faculty, who may not be a paid employee but still contributes to academic activities.<\/p>\n\n\n\n<p><strong>Academic Period<\/strong><\/p>\n\n\n\n<p>Defines how long an appointment lasts (e.g., <em>9-month, 12-month,<\/em> or <em>semester-based<\/em>) and often aligns with payroll schedules.<\/p>\n\n\n\n<p><strong>Period Activity Pay (PAP)<\/strong><\/p>\n\n\n\n<p>A method of compensating faculty for specific activities beyond their typical workload, for additional duties outside of their primary appointment, or for faculty primarily hired for temporary instruction.<\/p>\n\n\n\n<p><strong>Academic Pay Basis<\/strong><\/p>\n\n\n\n<p>Describes how pay is distributed over the appointment period\u2014such as <em>9-month<\/em> or <em>12-month<\/em> pay.<\/p>\n\n\n\n<p><strong>Name Professorships<\/strong><\/p>\n\n\n\n<p>These are academic appointments funded by gifts. They often come with recognition and sometimes financial benefits.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Why It Matters<\/h5>\n\n\n\n<p>Understanding these terms helps faculty and staff navigate Workday more effectively, ensuring accurate records, timely compensation, and proper alignment with institutional goals. Whether you&#8217;re onboarding new faculty or managing academic HR processes, clarity around these concepts is key.<\/p>\n\n\n\n<p>As we move closer to go-live, you\u2019ll see these terms appear in training materials and job aids related to <strong>Academic Staffing<\/strong> and <strong>Faculty Management<\/strong>.<\/p>\n\n\n\n<p><strong><br><\/strong><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As we prepare to transition to Workday, it\u2019s helpful to get familiar with how academic appointments are represented in the new system. Workday\u2019s Academic Foundation makes it easier to track faculty roles, appointments, and academic structures\u2014all in one place. n this post, we\u2019ll break down the essential terms related to Academic Appointments in Workday. Academic [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[6,7,13],"tags":[],"coauthors":[3],"class_list":["post-163","post","type-post","status-publish","format-standard","hentry","category-training-support","category-whats-changing","category-workdaywords"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/163","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=163"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/163\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=163"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=163"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=163"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=163"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":162,"date":"2025-12-12T16:05:33","date_gmt":"2025-12-12T16:05:33","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=162"},"modified":"2026-01-27T17:18:04","modified_gmt":"2026-01-27T17:18:04","slug":"whats-up-workday-procurement-recap","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2025\/12\/12\/whats-up-workday-procurement-recap\/","title":{"rendered":"What&#8217;s Up With Workday &#8211; Procurement Recap"},"content":{"rendered":"\n<p>This What\u2019s Up With Workday session provided an insight into how procurement will be conducted in Workday. The session covered the steps to create requisitions, issue purchase orders, and create receipts and matching supplier invoices within the Workday platform. The session also discussed the use of procurement cards (P-Cards) for departmental purchases in Workday, highlighting how transactions are tracked and reported.<\/p>\n\n\n\n<p>Workday will streamline the entire procurement process by automating the flow of information between requisitions, purchase orders, receipts, and invoices. With features like real-time status updates, automated approval routing, and integrated reporting, the system simplifies each step and makes tracking progress easier. This enhanced transparency and comprehensive documentation&nbsp; promotes greater compliance and accuracy across all procurement activities.<\/p>\n\n\n\n<p>During this session the training team demoed unified end-to-end process for purchasing, receiving, and paying for goods and services to the 217 participants. One attendee remarked that \u201cI am excited about not having to remember codes for project numbers like you have to do in BuyWays,\u201d expressing appreciation for Workday\u2019s streamlined and transparent approach to procurement. Below is an outline of the topics covered during the session:<br><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Introduction to Workday:<\/strong> \n<ul class=\"wp-block-list\">\n<li>Workday is a cloud-based ERP software system that unifies HR, finance and other operational data into one centralized platform<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Demo of Workday Procurement Features:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Creating a Requisition: Users can start a requisition in Workday with one search. Details such as Deliver To and Ship To Addresses, and accounting information autofill based on the attributes of the requestor (autofill values can be changed as needed).<\/li>\n\n\n\n<li>Purchase Order Process: Once approved, your requisition is converted into a purchase order and sent to the supplier without extra steps.<\/li>\n\n\n\n<li>Creating a Receipt: After receiving goods, simply record what you received in Workday, keeping everything connected to your purchase order.<\/li>\n\n\n\n<li>Supplier Invoice: Invoices are matched and approved in Workday, with notifications to keep the payment process on track and transparent.<\/li>\n\n\n\n<li>Procurement Card (P-Card) Overview: All P-Card purchases and approvals are tracked in Workday, aligning transactions with budgets and reporting needs.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Transition Details<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday will go live in July 2026.<\/li>\n\n\n\n<li>Training will be provided closer to the go-live date to ensure all employees are confident in using the new system.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p>A recorded version of the <a href=\"https:\/\/kaltura.clemson.edu\/media\/t\/1_rjvm25q0\">Procurement session<\/a> is available for those who unable to attend or who wish to revisit the content.<\/p>\n\n\n\n<p>The session concluded with reminders to follow the <a href=\"https:\/\/www.clemson.edu\/workday\/\">Workday@ Clemson<\/a> website for updates, invite colleagues to upcoming sessions, and to submit questions and comments via email to <a href=\"mailto:Workday@Clemson.edu\">Workday@Clemson.edu<\/a>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Learn more about Procurement and Financials Terminology<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/blogs.clemson.edu\/workday\/2025\/11\/03\/words-of-the-week-6\/\">Workday Words of the Week 6 \u2013 Procurement \u2013 Workday@Clemson Updates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/blogs.clemson.edu\/workday\/2025\/11\/10\/words-of-the-week-7\/\">Workday Words of the Week 7 \u2013 Financials \u2013 Workday@Clemson Updates<\/a> &nbsp;<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Frequently Asked Questions:<\/strong><\/h5>\n\n\n\n<p><strong>Question: Where do I enter budget information?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Workday auto-fills budget information based on cost center\/work tags. You can adjust or add information during the requisition process.<\/p>\n\n\n\n<p><strong>Question: Can I upload supporting documents?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Yes, documentation (like contracts) can be uploaded with your requisition.<\/p>\n\n\n\n<p><strong>Question: Can I designate a delegate to submit or approve expenses on my behalf?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Delegation options are still being finalized, and details will be shared during training.<\/p>\n\n\n\n<p><strong>Question: Will there be a way to search for promotional vendors if you do not know who the contract vendors are?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> In Workday you can search for Suppliers from the list of existing Suppliers in the system.<\/p>\n\n\n\n<p><strong>Question:<\/strong> <strong>Will a PO be required for a P-card purchase?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> P-card purchasing in Workday will align with Clemson&#8217;s policies and state requirements for p-card purchases.<\/p>\n\n\n\n<p>Join us in December for an inside look into Staff Hiring! For a full list of upcoming sessions and links to recordings of past sessions visit the&nbsp;<a href=\"https:\/\/www.clemson.edu\/workday\/support-and-training\/workday-ready-sessions.html\">What\u2019s Up With Workday webpage<\/a>.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This What\u2019s Up With Workday session provided an insight into how procurement will be conducted in Workday. The session covered the steps to create requisitions, issue purchase orders, and create receipts and matching supplier invoices within the Workday platform. The session also discussed the use of procurement cards (P-Cards) for departmental purchases in Workday, highlighting [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,6,7],"tags":[],"coauthors":[3],"class_list":["post-162","post","type-post","status-publish","format-standard","hentry","category-cu-engagement","category-training-support","category-whats-changing"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/162","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=162"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/162\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=162"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=162"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=162"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=162"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":161,"date":"2025-12-08T19:53:15","date_gmt":"2025-12-08T19:53:15","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=161"},"modified":"2025-12-08T19:53:15","modified_gmt":"2025-12-08T19:53:15","slug":"words-of-the-week-8","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2025\/12\/08\/words-of-the-week-8\/","title":{"rendered":"Words of the Week 8 &#8211; Staff Recruitment &amp; Hiring"},"content":{"rendered":"\n<p>Clemson\u2019s move to Workday will streamline the staff* recruitment and hiring processes into one system. As we prepare for this transition, we\u2019re introducing new terms you\u2019ll start hearing when it comes to recruiting and hiring. Whether you\u2019re a hiring manager, HR Service Manager, HR Liaison, or part of a search committee, understanding these words will help you navigate the new system with confidence.  Our December <a href=\"https:\/\/events.clemson.edu\/all\/tags\/What's%20Up%20with%20Workday\">What&#8217;s Up With Workday Series<\/a> focuses on Staff Hiring; join us to learn more!<\/p>\n\n\n\n<p><em><sup>*Some of the terms are applicable to Faculty and Student Hiring (in addition to Staff), but not all.\u00a0 Faculty Recruitment will remain in Interfolio.<\/sup><\/em><\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Terms to Know<\/h5>\n\n\n\n<p>Here are some of the key <strong>Workday Recruiting terms<\/strong> and what they mean \u2014 in plain language:<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><strong>Position<\/strong><\/p>\n\n\n\n<p>A position defines the responsibilities and attributes of a specific role to which an employee is assigned. <em>Think of a position as a chair; you must have a chair in place for a new employee to sit in.<\/em><\/p>\n\n\n\n<p><strong>Job Requisition<\/strong><\/p>\n\n\n\n<p>This is the <strong>official request to fill a position<\/strong>. It includes details like title, pay range, and department. Once approved, it gives you permission to start the hiring process.<br><em>Think of the approved job requisition as the green light to recruit.<\/em><\/p>\n\n\n\n<p>To complete a job requisition, a position must be created and available.<\/p>\n\n\n\n<p><strong>Job Posting<\/strong><\/p>\n\n\n\n<p>Once a requisition is approved, it becomes a <strong>job posting<\/strong> that appears on Clemson\u2019s internal and\/or external career sites.<br><em>The job posting is what applicants see when they\u2019re browsing for jobs.<\/em><\/p>\n\n\n\n<p><strong>Candidate<\/strong><\/p>\n\n\n\n<p>Anyone who applies for a job through Workday is a candidate. Candidates remain in the system throughout the process \u2014 from application to hire (or dispositioning, if they\u2019re not selected).<br><em>Basically, candidate refers to anyone \u201cin the running.\u201d<\/em><\/p>\n\n\n\n<p><strong>Candidate Pipeline<\/strong><\/p>\n\n\n\n<p>A <strong>visual tracker<\/strong> that shows where each candidate is in the process \u2014 application review, interview, offer, hire, etc.\u00a0<br><em>The candidate pipeline like a progress bar regarding candidates for recruiters and hiring managers.<\/em><\/p>\n\n\n\n<p><strong>Evergreen Requisition<\/strong><\/p>\n\n\n\n<p>Some positions are hired continuously. An <strong>Evergreen Requisition<\/strong> keeps the posting open all year so new applicants can apply anytime, for example, the Administrative Temporary Employee Pool.<br><em>Think of an evergreen requisition as an \u201calways hiring\u201d post.<\/em><\/p>\n\n\n\n<p><strong>Reference Check<\/strong><\/p>\n\n\n\n<p>The hiring manager or Recruiting Coordinator will be prompted by Workday to collect and review information about a candidate from individuals who can speak to the candidate\u2019s past performance, experience, and qualifications.&nbsp; While Workday prompts you to do the reference checks, the actual activity of checking references happens outside of Workday.<\/p>\n\n\n\n<p><strong>Verbal Offer<\/strong><\/p>\n\n\n\n<p>Once a recruiter or hiring manager is satisfied that they\u2019ve selected the right person for the role, a verbal offer will be assigned as a \u201cTo Do\u201d task in Workday. When the candidate accepts the verbal offer, the final steps in the hiring process can proceed.<\/p>\n\n\n\n<p><strong>Background Check<\/strong><\/p>\n\n\n\n<p>After the offer is accepted, Workday automatically triggers a <strong>background check<\/strong> to verify employment history and other compliance details.<\/p>\n\n\n\n<p><strong>Offer Letter<\/strong><\/p>\n\n\n\n<p>When a candidate is selected, Workday generates an <strong>offer letter<\/strong> that includes title, pay, start date, and other details. Before it reaches the candidate, the offer letter will route through approvals which allow each approver to see the necessary details related to the offer.\u00a0 The candidate can review and accept it directly in Workday.<br><em>The offer letter is the \u201cCongratulations, you got the job!\u201d step. It\u2019s the final step before hire.<\/em><\/p>\n\n\n\n<p><strong>Ready for Hire<\/strong><\/p>\n\n\n\n<p>Once all steps are complete, the candidate is marked <strong>Ready for Hire<\/strong>, and their information moves into the hiring and onboarding process.<br><em>This step is the green light to make the hiring decision and candidate acceptance of the offer<\/em><em>\u00a0<\/em><em>official.<\/em><\/p>\n\n\n\n<p><strong>Onboarding<\/strong><\/p>\n\n\n\n<p>After hiring, <strong>onboarding tasks<\/strong> appear in Workday to help new employees get started \u2014 from completing required forms to setting up direct deposit.<br><em>Workday makes it easy to welcome new Tigers!<\/em><\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Workday Security Roles for Recruiting<\/h5>\n\n\n\n<p>In Workday, different people have different responsibilities. The Workday Security roles listed below will be assigned to individuals in centralized and decentralized roles. The security role name may not align with a position title someone holds.  Find out more about <a href=\"https:\/\/blogs.clemson.edu\/workday\/2025\/10\/13\/words-of-the-week-5\/\">Workday Security<\/a>. <\/p>\n\n\n\n<p><strong>Central HR Workday Security Roles related to recruiting include:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Recruiting Partner:<\/strong> Manages job postings and the recruiting process.<\/li>\n\n\n\n<li><strong>HR Partner (currently HR Service Manager):<\/strong> Supports approvals, compliance, offers and the hiring process.<\/li>\n<\/ul>\n\n\n\n<p><strong>Decentralized Workday Security Roles related to recruiting include:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cost Center Manager\/Cost Center Hierarchy Manager<\/strong>: Approves the compensation in the recruiting and hire processes.<a id=\"_msocom_1\"><\/a><\/li>\n\n\n\n<li><strong>Hiring Manager:<\/strong> Reviews applicants, conducts interviews, and dispositions candidates.<\/li>\n\n\n\n<li><strong>HR Liaison:<\/strong> Initiates, reviews and supports recruiting, staffing and compensation transactions for faculty, staff and students.<\/li>\n\n\n\n<li><strong>Recruiting Coordinator:<\/strong> Initiates, reviews and supports recruiting transactions for faculty, staff and student positions.<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\">Why It Matters<\/h5>\n\n\n\n<p>Workday Recruiting will help Clemson:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Simplify the hiring process across departments.<\/li>\n\n\n\n<li>Create a consistent candidate experience.<\/li>\n\n\n\n<li>Reduce manual work and improve transparency.<\/li>\n<\/ul>\n\n\n\n<p>Together, these features make hiring more efficient \u2014 and help bring great talent to Clemson faster.<\/p>\n\n\n\n<p><strong>Stay tuned for more \u201cWorkday Words of the Week\u201d<\/strong> as we continue exploring the terms and features that will make Workday@Clemson a success!<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Clemson\u2019s move to Workday will streamline the staff* recruitment and hiring processes into one system. As we prepare for this transition, we\u2019re introducing new terms you\u2019ll start hearing when it comes to recruiting and hiring. Whether you\u2019re a hiring manager, HR Service Manager, HR Liaison, or part of a search committee, understanding these words will [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[6,7,13],"tags":[],"coauthors":[3],"class_list":["post-161","post","type-post","status-publish","format-standard","hentry","category-training-support","category-whats-changing","category-workdaywords"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/161","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=161"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/161\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=161"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":160,"date":"2025-11-18T22:10:13","date_gmt":"2025-11-18T22:10:13","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=160"},"modified":"2025-11-18T22:10:13","modified_gmt":"2025-11-18T22:10:13","slug":"insights-from-a-clemson-colleague","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2025\/11\/18\/insights-from-a-clemson-colleague\/","title":{"rendered":"Walking the Workday Walk: Insights from a Clemson Colleague"},"content":{"rendered":"\n<p>As Clemson University prepares for its own Workday journey, we\u2019re learning from those who\u2019ve been there before. We sat down with Kimberly Spears-McNatt, Clemson\u2019s Associate Vice President for Public Safety, who experienced a Workday implementation during her time at The Ohio State University. She shared her insights on what worked well, what surprised her most, and how the transition ultimately transformed the way her team worked.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Experience at Ohio State University<\/h5>\n\n\n\n<p><strong>Q: Can you tell me a little about your role at Clemson?<\/strong><\/p>\n\n\n\n<p>A: Currently, I serve as the Associate Vice President for the Department of Public Safety at<\/p>\n\n\n\n<p>Clemson University. Working with my team, we are responsible for safety and security which includes Police, Fire &amp; EMS, Emergency Management and Tiger One.<\/p>\n\n\n\n<p><strong>Q: If different, what was your role at Ohio State?<\/strong><\/p>\n\n\n\n<p>A: I have proudly served in law enforcement for 30+ years and previously served as Chief of Police for The Ohio State University Police Division.<\/p>\n\n\n\n<p><strong>Q: What was the most significant change in your day-to-day work when Workday launched at Ohio State University?<\/strong><\/p>\n\n\n\n<p>A: January 2021, we transitioned to Workday. What really stood out were the Cost Centers, which helped with payroll, purchasing and budgeting. It eliminated a lot of redundancies when entering information. For example, once you enter your Cost Center\u2019s information, everything else is basically auto populated*. Since our cost center was tied to the Police Division\u2019s budget and financial reporting, it made it easier to track spending and how resources were allocated. <\/p>\n\n\n\n<p><em><sub>*Editor\u2019s note: cost center and budget information is auto populated based on parameters built into the system; changes can be made if an expenditure does not align with the defaulted values.<\/sub><\/em><\/p>\n\n\n\n<p><strong>Q: How did Workday influence collaboration or communication within your team at<\/strong> <strong>Ohio State?<\/strong><\/p>\n\n\n\n<p>A: With the university having 40,000 plus faculty and staff members, Workday helped streamline communication. I was instantly able to see which items were pending with procurement and purchasing while eliminating the need to send follow-up emails or chase people down for updates. It also showed clear approval paths for each transaction, which made it easier to ask questions or follow the request from start to finish.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Looking Ahead to Clemson\u2019s Workday Implementation<\/strong><\/h5>\n\n\n\n<p><strong>Q: How do you see Workday helping your department streamline some of the tasks<\/strong> <strong>you handle today?<\/strong><\/p>\n\n\n\n<p>A: Workday will help streamline the process for approving purchases across the Department of Public Safety. In addition, Workday will help my team monitor overtime costs.<\/p>\n\n\n\n<p><strong>Q: How do you think having everything in one system will impact your daily work or the way you support others?<\/strong><\/p>\n\n\n\n<p>A: It will help with efficiency by having everything in one system. My team will instantly see the status of approvals, leave requests, and transactions without sending e-mails or making follow-up calls.<\/p>\n\n\n\n<p><strong>Q: What benefits do you think faculty and staff will notice first once<\/strong> <strong>Workday is in place?<\/strong><\/p>\n\n\n\n<p>A: Workday allows individuals to monitor spending via cost centers and view budget impacts immediately, if they are responsible for multiple cost centers or areas. \u00a0<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Reflections &amp; Advice<\/strong><\/h5>\n\n\n\n<p><strong>Q: What lessons or best practices from the Ohio State implementation might be<\/strong> <strong>helpful as Clemson prepares for go-live?<\/strong><\/p>\n\n\n\n<p>A: Each department has its own structure, responsibilities, and workflows. Recognizing this, the Workday rollout will need trained staff available during and after the go live period to provide support.<\/p>\n\n\n\n<p>Change can be challenging but hearing from someone who\u2019s already been through it reminds us that it\u2019s also an opportunity for growth and improvement. A big thanks to Kimberly for sharing her experience and perspective! Stay tuned for more stories from across the university as we move forward together on Clemson\u2019s Workday journey.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As Clemson University prepares for its own Workday journey, we\u2019re learning from those who\u2019ve been there before. We sat down with Kimberly Spears-McNatt, Clemson\u2019s Associate Vice President for Public Safety, who experienced a Workday implementation during her time at The Ohio State University. She shared her insights on what worked well, what surprised her most, [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,7],"tags":[],"coauthors":[3],"class_list":["post-160","post","type-post","status-publish","format-standard","hentry","category-cu-engagement","category-whats-changing"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/160","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=160"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/160\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=160"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=160"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=160"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=160"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":159,"date":"2025-11-10T19:58:06","date_gmt":"2025-11-10T19:58:06","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=159"},"modified":"2025-11-10T19:58:06","modified_gmt":"2025-11-10T19:58:06","slug":"words-of-the-week-7","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2025\/11\/10\/words-of-the-week-7\/","title":{"rendered":"Workday Words of the Week 7 &#8211; Financials"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Workday Financials<\/h3>\n\n\n\n<p>Workday is more than a new system\u2014it\u2019s a new way of managing Clemson\u2019s finances with greater transparency, consistency and flexibility. As we prepare to go live, it\u2019s important to become comfortable with the language you\u2019ll see when using Workday. Below are some <strong>key financial terms<\/strong>, grouped by theme, to help you navigate the system with confidence.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Foundational Terms<\/h5>\n\n\n\n<p>You&#8217;ve seen some of these before, but it may help to review them with a bit more context.<\/p>\n\n\n\n<p><strong>Foundation Data Model (FDM)<\/strong><\/p>\n\n\n\n<p>The FDM is the backbone of Workday Financials. Think of it as the system\u2019s \u201cchart of accounts\u201d\u2014a structure that organizes financial information using worktags. It ensures every transaction is coded consistently so reporting and analysis are clear and accurate.<\/p>\n\n\n\n<p><strong>Worktags<\/strong><\/p>\n\n\n\n<p>You\u2019ve seen this term before if you\u2019ve been keeping up with the Workday Words of the Week Series.\u00a0 Workday\u2019s structure is more flexible and intuitive. Where PeopleSoft used long strings of ChartField values, Workday uses <strong>worktags<\/strong> that can be mixed and matched to give transactions full financial meaning\u2014making reporting, tracking, and analysis much easier. Worktags are labels used in Workday to tag financial transactions. Examples include Cost Center, Program, Fund or Project.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Organizational and Funding Elements<\/h5>\n\n\n\n<p><strong>Cost Center<\/strong><\/p>\n\n\n\n<p>A cost center represents the organizational unit responsible for a financial transaction (such as a college, department, or administrative unit). Cost centers make it easier to see where spending is happening across Clemson.<\/p>\n\n\n\n<p><strong>Fund<\/strong><\/p>\n\n\n\n<p>A fund represents the source of money being used for a transaction. Examples include state appropriations, grants, student tuition, or restricted gifts. Funds help ensure money is spent according to donor, state, or federal requirements.<\/p>\n\n\n\n<p><strong>Gift<\/strong><\/p>\n\n\n\n<p>A gift is a special type of fund created when Clemson receives philanthropic donations. Each gift carries restrictions or purposes defined by the donor\u2014such as scholarships, endowed professorships, or research support. Workday makes it easier to track these gifts and ensure they are used as intended.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Revenue and Expenses<\/h5>\n\n\n\n<p><strong>Spend Category<\/strong><\/p>\n\n\n\n<p>Spend categories describe what is being purchased (e.g., office supplies, lab equipment, professional services). They replace object codes used in our current system and make financial reporting more streamlined.<\/p>\n\n\n\n<p><strong>Revenue Category<\/strong><\/p>\n\n\n\n<p>Revenue categories classify the type of income Clemson receives, such as tuition, research grants, athletic revenues or donations. They work hand-in-hand with ledger accounts to show where money is coming from and help with accurate budgeting and forecasting.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Accounting and Tracking<\/h5>\n\n\n\n<p><strong>Ledger Account<\/strong><\/p>\n\n\n\n<p>Ledger accounts classify the type of transaction\u2014such as revenue, expense, asset, or liability. They work alongside other worktags in the FDM to provide the full financial picture.<\/p>\n\n\n\n<p><strong>Journal<\/strong><\/p>\n\n\n\n<p>A journal is an entry used to record financial activity that isn\u2019t tied directly to procurement or payroll. For example, moving funds between cost centers or adjusting balances would be recorded in a journal.<\/p>\n\n\n\n<p><strong>Operational Journal<\/strong><\/p>\n\n\n\n<p>An operational journal is a specific type of journal entry <s>u<\/s> That originates from operational events like supplier invoices, customer invoices and payroll.<\/p>\n\n\n\n<p><strong>Obligation<\/strong><\/p>\n\n\n\n<p>An obligation in Workday is a financial commitment that hasn\u2019t yet been paid, such as an open purchase order or contract. Obligations help departments manage budgets by showing both actual spending and pending commitments.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Supplier Transactions<\/h5>\n\n\n\n<p><strong>Supplier Invoice<\/strong><\/p>\n\n\n\n<p>This is the electronic version of a vendor bill. In Workday, invoices are matched to purchase orders and receipts before a payment is issued, helping to ensure accuracy and accountability.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Why These Terms Matter<\/h5>\n\n\n\n<p>Financial terms in Workday aren\u2019t just jargon\u2014they\u2019re a part of how Clemson will track, manage, and report on every dollar. Learning these terms now will make it easier to understand budgets, monitor spending, and &nbsp;pull the data you need to make informed decisions.<\/p>\n\n\n\n<p>Stay tuned for more <strong>Workday Words of the Week<\/strong> as we continue building familiarity with the system before go-live.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>From PeopleSoft to Workday: Key Financial Terms<\/strong><\/h5>\n\n\n\n<p>As Clemson transitions from PeopleSoft to Workday, you\u2019ll notice new terminology. While the words may be different, the concepts will feel familiar. Here\u2019s a quick comparison to guide you:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Workday Term<\/strong><\/td><td><strong>What it Means<\/strong><\/td><td><strong>PeopleSoft Equivalent<\/strong><\/td><\/tr><tr><td><strong>Foundation Data Model (FDM)<\/strong><br><br><\/td><td>The structure of Workday Financials that organizes all financial information using worktags.<\/td><td>Chart of Accounts<\/td><\/tr><tr><td><strong>Worktags<\/strong><\/td><td>Labels (like Cost Center, Program, Fund) used to code and track financial transactions.<\/td><td>ChartField Values<\/td><\/tr><tr><td><strong>Cost Center<\/strong><\/td><td>Represents the unit responsible for financial activity (college, department, office).<\/td><td>Department<\/td><\/tr><tr><td><strong>Fund<\/strong><\/td><td>Identifies the source of money (e.g., state appropriations, tuition, restricted gifts).<\/td><td>Fund Code<\/td><\/tr><tr><td><strong>Gift<\/strong><\/td><td>Tracks donor-restricted funds for specific purposes (scholarships, endowments, research).<\/td><td>Project<\/td><\/tr><tr><td><strong>Spend Category<\/strong><br><br><\/td><td>Classifies what is being purchased (office supplies, services, equipment).<\/td><td>Expense Account<\/td><\/tr><tr><td><strong>Revenue Category<\/strong><\/td><td>Classifies income (tuition, grants, donations, fees).<\/td><td>Revenue Account<\/td><\/tr><tr><td><strong>Journal<\/strong><\/td><td>Entry to record financial activity not tied directly to procurement or payroll.<\/td><td>Journal Entry<\/td><\/tr><tr><td><strong>Operational Journal<\/strong><\/td><td>A day-to-day journal for reallocations, corrections, or internal transfers.<\/td><td>Journal Entry (same function, less distinction)<\/td><\/tr><tr><td><strong>Obligation<\/strong><\/td><td>A financial commitment not yet paid (open PO, contract).<\/td><td>Encumbrance \/ Pre-Encumbrance<\/td><\/tr><tr><td><strong>Supplier Invoice<\/strong><\/td><td>Electronic vendor bill matched to POs and receipts.<\/td><td>Voucher \/ Invoice<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Workday Financials Workday is more than a new system\u2014it\u2019s a new way of managing Clemson\u2019s finances with greater transparency, consistency and flexibility. As we prepare to go live, it\u2019s important to become comfortable with the language you\u2019ll see when using Workday. Below are some key financial terms, grouped by theme, to help you navigate the [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[6,7,13],"tags":[],"coauthors":[3],"class_list":["post-159","post","type-post","status-publish","format-standard","hentry","category-training-support","category-whats-changing","category-workdaywords"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/159","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=159"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/159\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=159"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=159"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=159"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=159"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":155,"date":"2025-11-07T15:27:10","date_gmt":"2025-11-07T15:27:10","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=155"},"modified":"2026-01-27T17:18:40","modified_gmt":"2026-01-27T17:18:40","slug":"whats-up-workday-expenses-recap","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2025\/11\/07\/whats-up-workday-expenses-recap\/","title":{"rendered":"What&#8217;s Up With Workday &#8211; Expenses Recap"},"content":{"rendered":"\n<p>Clemson\u2019s transition to Workday &nbsp;will bring a change to how expenses are managed, aiming to simplify, centralize and modernize the way faculty and staff handle business-related spending. In the new Workday environment, all expense-related tasks will be consolidated. While Concur will still handle travel bookings, every aspect of expense processing and reimbursement will now be managed directly within Workday.<\/p>\n\n\n\n<p>One of Workday\u2019s strengths is how it eliminates ambiguity and gives users visibility into every step. Employees can monitor the status of their spend authorizations (similar to a travel authorization, but can also be used for expenses other than travel) and expense reports in real time, seeing where items are in the approval process, whether anything is on hold, and what actions may be needed to move things forward. Approvers receive clear notifications, can provide feedback or comments, and have easy access to all related documentation within the system. This unified experience means employees can submit expenses, track their progress, and view approvals or pending items all in one location, accessible anytime and anywhere.<\/p>\n\n\n\n<p>Nearly 300 employees participated in the October 2025 What\u2019s Up With Workday session covering expenses. One attendee commented that \u201cthe merging of multiple systems is IDEAL\u201d, when introduced to this organized and transparent approach to managing University business expenses. Throughout the entire session, there was an underlying theme from participants expressing gratitude \u201cto moving forward with [a] consolidated system and greater transparency.\u201d<\/p>\n\n\n\n<p>Below is an outline of the topics covered during the session:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Introduction to Workday\n<ul class=\"wp-block-list\">\n<li>Workday is a cloud-based ERP software system that unifies HR, finance and other operational data into one centralized platform.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Demo of Workday Features\n<ul class=\"wp-block-list\">\n<li>Spend Authorizations: Employees create spend authorization tasks before any expenses occur, inputting estimates and justification as needed.<\/li>\n\n\n\n<li>Expense Reports: Users can create a new report, copy a prior report, or link the report to an existing spend authorization where each expense line is itemized and must have matching documentation (receipts), work tags (for allocation), vendor information, and destinations.<\/li>\n\n\n\n<li>Work Tags: Employees will use keywords or codes that categorize expenses by purpose, funding source, grants, or projects, essential for proper allocation and reporting.<\/li>\n\n\n\n<li>Attachments: Users can upload supporting documents to spend authorizations and reports.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Transition Details\n<ul class=\"wp-block-list\">\n<li>Workday will go live in July 2026.<\/li>\n\n\n\n<li>Training will be provided closer to the go-live date to ensure all<\/li>\n\n\n\n<li>employees are confident in using the new system.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p>At the end of the session, participants voiced excitement around clear workflows, with options to approve, send back for edits, add approvers, or cancel requests. A <a href=\"https:\/\/kaltura.clemson.edu\/media\/t\/1_5x1nxhzs\">recorded version of the Expenses session<\/a> is available for those who could not make it, or wish to revisit the content.<\/p>\n\n\n\n<p>The session concluded with reminders to follow the <a href=\"https:\/\/www.clemson.edu\/workday\/\">Workday@ Clemson<\/a> website for updates, invite colleagues to upcoming sessions, and to submit questions and comments via email to <a href=\"mailto:Workday@Clemson.edu\">Workday@Clemson.edu<\/a>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Questions Asked During the Session:<\/h5>\n\n\n\n<p><strong>Question: Can I put multiple items (hotel, meals, etc.) on the same request?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Yes, multiple items can be included in one spend authorization or expense report.<\/p>\n\n\n\n<p><strong>Question: Will supervisors see all details, including comments?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Yes, all entered information (including justifications and comments) is visible to approvers.<\/p>\n\n\n\n<p><strong>Question: Can I designate a delegate to submit or approve expenses on my behalf?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> Delegation options are still being finalized and details will be shared during training.<\/p>\n\n\n\n<p><strong>Question: What happens if my actual expense is higher than the authorization?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> You can still submit the full amount for payment, but it will require extra approval.<\/p>\n\n\n\n<p><strong>Question:<\/strong> <strong>Do expense reports auto-populate when initiating an expense report?<\/strong><\/p>\n\n\n\n<p><strong>Answer:<\/strong> You can create an expense report from a spend authorization, or you can create a stand-alone expense report. When you create an expense report from a spend authorization, the expense report populates the information from the initial spend authorization.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">What&#8217;s Up Next?<\/h5>\n\n\n\n<p>Join us in November for an inside look into procurement! For a full list of all What\u2019s Up With Workday topics, visit the&nbsp;<a href=\"https:\/\/www.clemson.edu\/workday\/support-and-training\/workday-ready-sessions.html\">What\u2019s Up With Workday webpage<\/a>.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Clemson\u2019s transition to Workday &nbsp;will bring a change to how expenses are managed, aiming to simplify, centralize and modernize the way faculty and staff handle business-related spending. In the new Workday environment, all expense-related tasks will be consolidated. While Concur will still handle travel bookings, every aspect of expense processing and reimbursement will now be [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,4,6,7],"tags":[],"coauthors":[3],"class_list":["post-155","post","type-post","status-publish","format-standard","hentry","category-cu-engagement","category-program-activities","category-training-support","category-whats-changing"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/155","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=155"}],"version-history":[{"count":0,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/155\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=155"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=155"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=155"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=155"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}]