[{"id":277,"date":"2026-07-29T07:22:00","date_gmt":"2026-07-29T07:22:00","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=277"},"modified":"2026-07-29T13:26:54","modified_gmt":"2026-07-29T13:26:54","slug":"about-fast-facts","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/07\/29\/about-fast-facts\/","title":{"rendered":"About Fast Facts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Use the drop down menu above to access frequently asked questions and answers related to Workday at Clemson University.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Remember to visit the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a> for guides, webinar recordings and self-paced training that provide step-by-step guidance for most tasks in Workday.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you don&#8217;t find the answer to your question here among the Fast Facts, you can submit a <a href=\"https:\/\/clemson.service-now.com\/cu\">ServiceNow <\/a>Case.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Use the drop down menu above to access frequently asked questions and answers related to Workday at Clemson University. Remember to visit the Workday Training Library for guides, webinar recordings and self-paced training that provide step-by-step guidance for most tasks in Workday. If you don&#8217;t find the answer to your question here among the Fast [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[32],"tags":[],"coauthors":[3],"class_list":["post-277","post","type-post","status-publish","format-standard","hentry","category-about-fast-facts"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/277","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=277"}],"version-history":[{"count":2,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/277\/revisions"}],"predecessor-version":[{"id":279,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/277\/revisions\/279"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=277"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=277"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=277"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=277"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":288,"date":"2026-07-28T20:01:16","date_gmt":"2026-07-28T20:01:16","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=288"},"modified":"2026-07-28T20:13:54","modified_gmt":"2026-07-28T20:13:54","slug":"procurement-card-p-card-fast-facts","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/07\/28\/procurement-card-p-card-fast-facts\/","title":{"rendered":"Procurement Card (P-Card) Fast Facts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">S<em>tep-by-step instructions for most tasks in Workday are available in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a>.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a <a href=\"https:\/\/clemson.service-now.com\/cu\">ServiceNow<\/a> case.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Select Ctrl F on your keyboard to search for a keyword<\/em>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can I view my P-card charges?<\/strong><\/h5>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the <strong>Personal <\/strong>menu item on the left side of the screen.<\/li>\n\n\n\n<li>Select <strong>Expenses Hub<\/strong>. <\/li>\n\n\n\n<li>Select <strong>Procurement Card<\/strong>.<\/li>\n\n\n\n<li>Select <strong>My Procurement Card Transactions.<\/strong> <\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">You can also enter<strong> My Procurement Card Transactions <\/strong>in the<strong> search <\/strong>field in Workday.\u00a0 This is a report that does not allow you to verify or edit any P-Card transactions.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How do I request a P-Card?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Enter <strong>Create Request<\/strong> in the search bar and select <strong>New P-Card Request<\/strong>, complete the questionnaire and then select <strong>Submit.<\/strong><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can I request changes to my P-Card?\u00a0<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Enter <strong>Create Request<\/strong> in the search bar and select <strong>P-Card Update Request<\/strong>, select <strong>the appropriate item <\/strong>for the question <em>\u00a0What change are you requesting? <\/em>Complete the remaining items on the questionnaire and then select <strong>Submit.<\/strong><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can I view P-Card transactions that have been verified or for which verification has already begun?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">In the <strong>search <\/strong>field enter <strong>My Procurement Card Transaction Verifications, <\/strong>hover over the magnifying glass on the far left of the item you want to edit, click the <strong>Related Actions<\/strong>, select <strong>edit<\/strong> if the status is <strong>Draft<\/strong>, select <strong>change<\/strong> if the status is <strong>In Progress<\/strong><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can I complete a P-Card purchase that is for my department and that is for a chargeback to another department?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">If you are purchasing an item with your P-Card on behalf of another department, you will need to contact the department for the correct worktags to complete the verification.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>I can no longer see P-Card Transactions when I navigate to the Verify Procurement Card Transactions task. How can I view them?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">When a verification task has been started, the transactions are removed from the <strong>Verify Procurement Card Transactions <\/strong>report.\u00a0 You can view these transactions by entering <strong>My Procurement Card Transaction Verifications.<\/strong><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What should I do when trying to verify a Procurement Card transaction and getting a tax error? \u00a0<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Under default tax option, you&#8217;ve selected <strong>Calculate Self-Assessed Tax<\/strong>, which is asking the system to calculate tax for you if it wasn&#8217;t added. If you remove that selection and choose none, the error should be removed.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why does an end user&#8217;s Procurement Card Transaction Verifications have &#8220;(Do Not Use)&#8221; beside it? \u00a0<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">This is an indication that this report will be replaced by Workday in an upcoming release. If the report is available to you, you can use it.\u00a0<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Can the P-card be used at stores that are available for punchouts in Workday, or is it required to use the punchout functionality in Workday?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Please use the punchout functionality unless your purchase is an emergency or there is a price discrepancy between the punchout price and the in-store price.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step-by-step instructions for most tasks in Workday are available in the Workday Training Library.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a ServiceNow case. Select Ctrl F on your keyboard to search for a keyword. How can I view my P-card charges? You [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[28],"tags":[],"coauthors":[3],"class_list":["post-288","post","type-post","status-publish","format-standard","hentry","category-procurement-card-p-card-fast-facts"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/288","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=288"}],"version-history":[{"count":2,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/288\/revisions"}],"predecessor-version":[{"id":290,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/288\/revisions\/290"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=288"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=288"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=288"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=288"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":201,"date":"2026-07-28T19:52:21","date_gmt":"2026-07-28T19:52:21","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=201"},"modified":"2026-07-28T20:03:44","modified_gmt":"2026-07-28T20:03:44","slug":"expense-travel-fast-facts","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/07\/28\/expense-travel-fast-facts\/","title":{"rendered":"Expense and Travel Fast Facts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">S<em>tep-by-step instructions for most tasks in Workday are available in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a>.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a <a href=\"https:\/\/clemson.service-now.com\/cu\">ServiceNow<\/a> case.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Select Ctrl F on your keyboard to search for a keyword<\/em>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What Per Diem should I use<\/strong> when?<\/h5>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"has-fixed-layout\"><thead><tr><th>Domestic Travel<\/th><th>International Travel<\/th><th>When to use<\/th><\/tr><\/thead><tbody><tr><td>Travel &#8211; Domestic: Per Diem &#8211; GSA\/DoD &#8211; Spend Authorization<\/td><td>Travel &#8211; International: Per Diem &#8211; GSA\/DoS &#8211; Spend Authorization<\/td><td>On <strong>Spend Authorizations<\/strong> only<br>When traveling on<strong> non-state funds<\/strong><\/td><\/tr><tr><td>Travel &#8211; Domestic: Per Diem &#8211; State of SC &#8211; Spend Authorization<\/td><td>Travel &#8211; International: Per Diem &#8211; State of SC &#8211; Spend Authorization<\/td><td>On<strong> Spend Authorization<\/strong>s only<br>When traveling on<strong> state funds<\/strong><\/td><\/tr><tr><td>Travel &#8211; Domestic: Per Diem &#8211; GSA\/DoD &#8211; Spend Authorization &#8211; Cash Advance<\/td><td>Travel &#8211; International: Per Diem &#8211; DoS &#8211; Spend Authorization &#8211; Cash Advance<\/td><td>On <strong>Spend Authorizations <\/strong>only<br>When traveling on<strong> non-state funds<\/strong><br>This option should only be used if you have been pre-approved for a cash advance.<\/td><\/tr><tr><td>Travel &#8211; Domestic: Per Diem &#8211; State of SC &#8211; Spend Authorization &#8211; Cash Advance<\/td><td>Travel &#8211; International: Per Diem &#8211; State of SC &#8211; Spend Authorization &#8211; Cash Advance<\/td><td>On <strong>Spend Authorizations<\/strong> only<br>When traveling on <strong>state funds<\/strong><br>This option should only be used if you have been pre-approved for a cash advance.<\/td><\/tr><tr><td>Travel Domestic: GSA\/DoD Per Diem (Non-State Fund Only)<\/td><td>Travel International: DoS Per Diem (Non-State Fund Only)<\/td><td>On <strong>Expense Reports<\/strong> only<br>When traveling on <strong>non-state funds<\/strong><\/td><\/tr><tr><td>Travel &#8211; Domestic: State of SC Per Diem (State Fund Only)<\/td><td>Travel &#8211; International: State of SC Per Diem (State Fund Only)<\/td><td>On <strong>Expense Reports<\/strong> only<br>When traveling on <strong>state funds<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How do I adjust an expense report to adjust the Per Diem for provided meals or for a multi-stop trip.<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">First, use the table above to select the correct <strong>Per Diem<\/strong> codes in the <strong>Expense Item<\/strong> field.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The <strong>Item Details<\/strong> section will appear on the right side of the screen. After you enter the destination and travel dates, Workday will generate a <strong>Travel Journal<\/strong> in the lower-right corner. Select <strong>View Details<\/strong> to open it. Each day\u2019s meals will display in the journal, and you can adjust the destination for a multi-stop trip or deduct meals as needed.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How do I adjust an expense report to adjust the Per Diem for provided meals or for a multi-stop trip.<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">First, use the table above to select the correct <strong>Per Diem<\/strong> codes in the <strong>Expense Item<\/strong> field.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The <strong>Item Details<\/strong> section will appear on the right side of the screen. After you enter the destination and travel dates, Workday will generate a <strong>Travel Journal<\/strong> in the lower-right corner. Select <strong>View Details<\/strong> to open it. Each day\u2019s meals will display in the journal, and you can adjust the destination for a multi-stop trip or deduct meals as needed.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Does Workday populate a legacy Concur Request ID?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">We did not convert the travel authorization from Concur. A report extract from Concur with some key data elements of the approvals was provided to the BCBOs.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How is a Workday travel authorization (spend authorization) connected to an expense report?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">For travel authorized in Workday, link the approved Spend Authorization at the beginning of expense report creation.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>On an expense report, once I enter the expense type of \u201clodging,\u201d the worktags disappear and I cannot edit or re-enter information. What do I do?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Itemization is required for lodging expenses. The worktags are entered on the itemization screen for the lodging expense. Once you select \u201clodging,\u201d as the expense item, the right side of the screen will display additional fields to complete as well as a section entitled <strong>Itemization<\/strong>. Select <strong>Edit <\/strong>to itemize the lodging expense. You will see worktag fields for each itemization populate. Those can be edited.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How does an employee get reimbursed for travel they had approved prior to Workday?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Create a new expense report in Workday and include information in the memo field regarding the previous authorization completed before July 1, 2026.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How do I expense local mileage?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">On your expense report, select the expense item: <strong>Travel Personal Vehicle Mileage.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>How can I correct, delete, or cancel an Expense Report in Workday?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You cannot delete an expense report, however, you can cancel or correct an expense report. Navigate to <strong>My Expense Reports<\/strong> (enter in the Search field or use the <strong>Expenses Hub). <\/strong>In the table displayed, locate the expense report and select the <strong>Actions<\/strong> button. There you can choose to cancel or change the expense report. If the expense report has already been approved, the corrected report will route again to all approvers.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why is an expense report charged to a grant routing to the Cost Center Hierarchy Manager?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">This approval is required if there is no spend authorization attached for travel or the expense is more than 60 days in the past. In these cases, the employee has violated the policy related to expense reimbursements and the manager\u2019s role is to determine that given the violation the employee should still be reimbursed.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What Per Diem option do I select for travel charged to a grant?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Grant travel doesn&#8217;t change the Per Diem type unless you are using a State Fund.&nbsp; See the table above for more information.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can an end user process Guest Reimbursements?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">To reimburse any non-employee for expenses, use the <strong>Miscellaneous Payment<\/strong> <strong>Request<\/strong> task.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>If I have an expenditure that is non-tax, what do I need to select as the default tax code?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">On the transaction details line under <strong>Tax<\/strong>, you should be able to type <strong>Non-Taxable<\/strong> in the <strong>Tax Applicability<\/strong> box.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>When are approved expense reports sent for reimbursement?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Payments are made on Tuesdays and Thursdays.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>When do I check the box for personal expense when completing an expense report?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The box for personal expense should be used to mark that a portion of the expense was personal and should not be reimbursed.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Is it possible to use a different hotel rate in an expense report?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Yes, you can do so on the itemization screen. Once you select <strong>lodging,<\/strong> as the expense item, the right side of the screen will display additional fields to complete as well as a section entitled <strong>Itemization<\/strong>. Adjust the number of days charged at one rate on one of the itemization forms and adjust number of days charged at another rate by selecting <strong>Add<\/strong> on the bottom of the itemization form.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What do I do if my destination city is not listed?<br><\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">If the travel city is not listed the employee should choose the <strong>State <\/strong>&nbsp;and <strong>Other<\/strong> and then list the specific city name in the provided textbox.<strong><br><\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>How do Workday, Concur, and Anthony Travel work together for university travel?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The employee creates and submits a spend authorization in Workday. After approval, the authorization details are sent to Anthony Travel. The employee books through the Concur Travel Booking Tool or Anthony Travel. The travel booking record is then sent back to Workday for attachment to the expense report after the trip.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How do I enter a no cost travel (spend) authorization for a trip paid for by external sponsor?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">When you create the spend authorization, click <strong>Add <\/strong>and select the <strong>No Cost Travel Details <\/strong>expense item. Complete the required fields and <strong>submit<\/strong>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Should I wait to book a hotel until after my Spend Authorization has been submitted?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Employees are required to have a fully approved Spend Authorization before travel can be booked. Anthony Travel validates all bookings with their Spend Authorization. In the event you book travel for a trip that is not fully approved, Anthony Travel will reach out to you to confirm the approved Spend Authorization. If you do not receive approval or do not respond within 24 hours, the reservation will be cancelled.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>University Advancement employees have travel budgets from Clemson University Foundation. When they create a travel request, should they use Clemson Foundation and not Clemson University?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Yes, if the employee needs to charge items to CUFDN then they will need to choose CUFDN as the company on the spend authorization.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>On an expense report, I keep getting an error to &#8220;select a payment type&#8221; despite having check selected. It&#8217;s also not allowing me to select direct deposit.<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">You must select direct deposit.&nbsp; However, in order to select direct deposit on an expense report, you must have entered in Workday Payment Election details, see this <a href=\"https:\/\/media.clemson.edu\/workday\/training\/guide_-_manage_payment_elections.pdf\">guide<\/a> for step-by-step instructions.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What reports can I use to review spend authorizations and expense reports?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">In Workday, search for <strong>Find Spend Authorization Lines for Organization <\/strong>or <strong>Find Expense Report Lines for Organization<\/strong> to review transactions for your organization.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step-by-step instructions for most tasks in Workday are available in the Workday Training Library.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a ServiceNow case. Select Ctrl F on your keyboard to search for a keyword. What Per Diem should I use when? Domestic [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[22],"tags":[],"coauthors":[3],"class_list":["post-201","post","type-post","status-publish","format-standard","hentry","category-expense-and-travel-fast-facts"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/201","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=201"}],"version-history":[{"count":7,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/201\/revisions"}],"predecessor-version":[{"id":293,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/201\/revisions\/293"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=201"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=201"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=201"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=201"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":223,"date":"2026-07-28T17:23:34","date_gmt":"2026-07-28T17:23:34","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=223"},"modified":"2026-07-28T19:23:47","modified_gmt":"2026-07-28T19:23:47","slug":"business-process-workflows-fast-facts","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/07\/28\/business-process-workflows-fast-facts\/","title":{"rendered":"Business Process\/Workflows Fast Facts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">S<em>tep-by-step instructions for most tasks in Workday are available in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a>.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a <a href=\"https:\/\/clemson.service-now.com\/cu\">ServiceNow<\/a> case.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Select Ctrl F on your keyboard to search for a keyword<\/em>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What should I do if a task or approval is not routing correctly\u2014or is not routing the way I expected?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Workday business process workflows are configured to streamline transactions while ensuring that the appropriate individuals review and approve them.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Routing is generally based on assigned security roles, organizational structures, funding sources, and other transaction details. It is not based solely on an employee\u2019s name or business title. Because BCBOs determine the assignment of security roles, an incorrect or outdated role assignment may affect where a transaction is routed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you believe a transaction was routed incorrectly:<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Review the transaction\u2019s Process History to see which role or organization received the task.<\/li>\n\n\n\n<li>Confirm that the information entered on the transaction\u2014such as the cost center, supervisory organization, or funding source\u2014is correct.<\/li>\n\n\n\n<li>Contact your BCBO if you believe a security role assignment needs to be reviewed.<\/li>\n\n\n\n<li>Submit a ServiceNow case if you need assistance with a specific transaction or business process. When submitting a case, include the transaction type, employee or transaction name, date submitted, and any relevant screenshots or Workday reference numbers.<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>A task I initiated was routed back to me, but its status is \u201cSuccessfully Completed.\u201d Do I need to do anything else?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Usually, no. A Successfully Completed status means that the business process has finished, and all required workflow steps have been completed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Open the item and look for action buttons at the bottom of the page, such as Approve, Submit, Send Back, or Done.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If no action buttons are available, no additional action is required.<\/li>\n\n\n\n<li>If an action button is available, review the item carefully to determine whether Workday is asking you to complete another step.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The item may appear in your notifications or inbox as confirmation that the process was completed rather than as a request for additional action.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why does the Remaining Process section show approval steps that do not seem relevant to my transaction?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The Remaining Process section may display every workflow step that could apply to that type of business process. It does not necessarily mean that every listed step will be required for your specific transaction.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Workday determines the actual routing based on factors such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The transaction type<\/li>\n\n\n\n<li>The employee or organization involved<\/li>\n\n\n\n<li>The funding source<\/li>\n\n\n\n<li>The cost center or organizational hierarchy<\/li>\n\n\n\n<li>The amount or other transaction details<\/li>\n\n\n\n<li>The security roles assigned to the applicable organizations<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Steps that do not apply to your transaction will typically be skipped automatically as the business process progresses.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why am I unable to add another approver to a workflow?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Clemson\u2019s Workday configuration limits when users can add an ad hoc approver.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Currently, principal investigators may be added as ad hoc approvers within the expense workflow when applicable. Other business processes are not configured to allow users to add additional approvers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Required reviewers and approvers are automatically determined by the business process configuration, security roles, organizational structure, and transaction details.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you believe a required individual is not included in the workflow, submit a ServiceNow case so the transaction and routing configuration can be reviewed.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Can I choose the person to whom a business process routes?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">No. Users cannot select a specific person to receive a Workday business process.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Workflow routing is automatically determined by factors such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Assigned security roles<\/li>\n\n\n\n<li>Funding source<\/li>\n\n\n\n<li>Supervisory or management hierarchy<\/li>\n\n\n\n<li>Cost center hierarchy<\/li>\n\n\n\n<li>Organizational assignments<\/li>\n\n\n\n<li>Transaction type and details<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">These routing rules are designed to support institutional accountability, internal controls, and compliance requirements.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If a transaction routes to the wrong person, the underlying security role or organizational assignment may need to be reviewed. Contact your BCBO or submit a ServiceNow case for assistance.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why am I unable to start or complete an action for an employee who already has another action pending?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Workday may prevent a new transaction from being submitted when another transaction affecting the same employee or business object is still in progress.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, a pending staffing, compensation, expense, or organizational transaction may need to be completed, canceled, or rescinded before another related transaction can proceed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To determine what is blocking the new action:<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Review the employee\u2019s or transaction\u2019s business process history.<\/li>\n\n\n\n<li>Identify any processes with a status such as In Progress, Awaiting Action, or Pending Approval.<\/li>\n\n\n\n<li>Select the pending process to see who currently has the next action.<\/li>\n\n\n\n<li>Contact the person or role responsible for completing that step.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">If the pending transaction is no longer needed, or if you cannot determine how to resolve it, submit a ServiceNow case and include the employee\u2019s name, the transaction you are attempting to complete, and the name or reference number of the pending process.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">How can I see more details about an item in my My Tasks inbox?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Most tasks in your inbox are enabled so you can see additional details.  Click the <strong>gear<\/strong> icon at the top of the task in the reading pane and select view details. Use the tabs that display in to view your <strong>actions<\/strong>, <strong>details<\/strong> and the overall<strong> process<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step-by-step instructions for most tasks in Workday are available in the Workday Training Library.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a ServiceNow case. Select Ctrl F on your keyboard to search for a keyword. What should I do if a task or [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[21],"tags":[],"coauthors":[3],"class_list":["post-223","post","type-post","status-publish","format-standard","hentry","category-business-processes-workflows-fast-facts"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/223","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=223"}],"version-history":[{"count":5,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/223\/revisions"}],"predecessor-version":[{"id":255,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/223\/revisions\/255"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=223"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=223"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=223"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=223"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":190,"date":"2026-07-28T16:14:56","date_gmt":"2026-07-28T16:14:56","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=190"},"modified":"2026-07-28T19:24:15","modified_gmt":"2026-07-28T19:24:15","slug":"time-tracking-approval-fast-facts","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/07\/28\/time-tracking-approval-fast-facts\/","title":{"rendered":"Time Tracking and Approval Fast Facts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">S<em>tep-by-step instructions for most tasks in Workday are available in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a>.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a <a href=\"https:\/\/clemson.service-now.com\/cu\">ServiceNow<\/a> case.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Select Ctrl F on your keyboard to search for a keyword<\/em>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Who needs to submit time worked and how do they do it?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">At Clemson there are three primary groups of employees: hourly, salaried non-exempt, and salaried exempt. Salaried non-exempt employees are eligible for overtime and hourly employees\u2019 are also eligible for overtime; their pay is determined by the number of hours they work. For these two groups tracking the hours worked each day and pay period is important. See below for information about time tracking for each group.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Hourly employees <\/strong>track their time by <strong>checking in<\/strong> and<strong> checking out <\/strong>in Workday. Hourly employees clock in at the start of their workday, after breaks and after meals.&nbsp; They clock out at the start of a break or meal and at the end of their workday. There are buttons in the desktop and mobile application for employees to check in and out. Time is submitted weekly and\/or at the end of each pay period.<\/li>\n\n\n\n<li><strong>Salaried non-exempt employees <\/strong>track their time via a <strong>Time Entry <\/strong>calendar. On this calendar in Workday, they record their work hours or confirm that they are working their assigned schedule. Changes to the schedule or time blocks in the calendar are made manually. If an employee takes a partial day off, they must adjust their time block on the calendar accordingly. Time is submitted weekly and\/or at the end of each pay period.<\/li>\n\n\n\n<li><strong>Salaried exempt employees and Faculty <\/strong>do not track their time UNLESS they work during a holiday. In that case, the employee should record their time on their time entry calendar and submit that time for the pay period in which the holiday occurred to ensure it is recorded as a holiday worked.<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\">Do I request time off by adding it to my Time Entry calendar?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">No, there is a specific process for requesting time off. See the guides\/webinars in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library <\/a>for more help. Enter <strong>Time Off<\/strong> in the search filter.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once you submit your time off, it will appear on your time entry calendar. If you are a salaried non-exempt employee make sure you adjust your work hours accordingly. Once the time off request has been approved, it will turn green on your entry calendar. When you submit your time for the pay period, the time off is recorded against your balances.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Who receives notification of missed time punches?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Managers or supervisors receive notification as well as the Timekeeper for your organization.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">Once I submit and my time is approved can changes still be made?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Time entries in the current open pay period can be changed after submission and approval. Update your time entry on the calendar and resubmit for re-approval.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why do some employees not see clock-in, clock-out, or time-entry buttons?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Only hourly employees will see the clock-in (Check-In), clock-out (Check-Out) buttons. Salaried nonexempt employees who are eligible for overtime and are not hourly will see the time entry buttons.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>If I work extra hours during the week to have less time on another day, do I still log 7.5 hours every day, or do I add the extra hours on the days I worked them?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">No, you would not log 7.5 hrs. across the board every day. Time worked entered in Workday is an official record of when you spent time working. You would need to adjust the time worked on the day that you worked less than 7.5 hours and add the hours that you worked to offset the difference on the day that you worked.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can a manager\/timekeeper enter time for an employee who is unable to enter time?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Please see the guide in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a> entitled <a href=\"https:\/\/media.clemson.edu\/workday\/training\/2\/guide_-_time_tracking_managers.pdf\"><strong>Manage and Approve Employee Time (for Managers)<\/strong><\/a><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Can a manager view timecards for all employees in the reporting hierarchy or only direct reports?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Managers can only see time entries for their direct reports. The Timekeeper for the supervisory organization can see all employees\u2019 time entries in the supervisory organization(s) for which they are assigned as the timekeeper.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step-by-step instructions for most tasks in Workday are available in the Workday Training Library.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a ServiceNow case. Select Ctrl F on your keyboard to search for a keyword. Who needs to submit time worked and how [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[20],"tags":[],"coauthors":[3],"class_list":["post-190","post","type-post","status-publish","format-standard","hentry","category-time-tracking-and-approvals-fast-facts"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/190","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=190"}],"version-history":[{"count":8,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/190\/revisions"}],"predecessor-version":[{"id":213,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/190\/revisions\/213"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=190"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=190"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=190"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=190"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":197,"date":"2026-07-28T16:11:08","date_gmt":"2026-07-28T16:11:08","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=197"},"modified":"2026-07-29T19:22:29","modified_gmt":"2026-07-29T19:22:29","slug":"time-off-and-leave-of-absence-fast-facts","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/07\/28\/time-off-and-leave-of-absence-fast-facts\/","title":{"rendered":"Time Off and Leave of Absence Fast Facts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">S<em>tep-by-step instructions for most tasks in Workday are available in the <a href=\"https:\/\/www.clemson.edu\/workday\/training\/\">Workday Training Library<\/a>.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a <a href=\"https:\/\/clemson.service-now.com\/cu\">ServiceNow<\/a> case.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Select Ctrl F on your keyboard to search for a keyword<\/em>.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What do I do if I notice that my time off and leave balances in Workday are incorrect<\/strong>?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Submit a ServiceNow Case and include the leave type, expected balance, and supporting documentation.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why is my family sick time balance not displayed in Workday?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The state of South Carolina allows up to 10 days of sick leave per year to be taken as family sick leave. Because family sick leave has always come from your regular sick leave balance, Workday includes family sick leave in the total accrual for an employee\u2019s sick leave category, while Kronos separated sick leave and family sick leave into different balances. While this was displayed separately in Kronos, any takings from the family sick leave were also deducted from the total sick leave balance. The time previously showing as available sick leave family is now included in available time for sick leave. Employees had no negative impact to balances. Eligible employees may continue to use up to 10 calendar days per year from their accrued sick leave for family&nbsp;sick leave purposes. Workday tracks this usage and will not allow an employee to use more than 10 days of this leave per year.<a id=\"_msocom_1\"><\/a><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How Can I View My Approved FMLA Absence and Time Off Associated with My FMLA?<\/strong><\/h5>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the left-side menu, select <strong>Personal<\/strong>.<\/li>\n\n\n\n<li>Open the <strong>Time Management Hub<\/strong>.<\/li>\n\n\n\n<li>Select <strong>Manage Absence<\/strong>.<\/li>\n\n\n\n<li>On the right side of the screen a panel showing balances including FMLA displays.<\/li>\n\n\n\n<li>Select Requests to the right of Balances to view your approved leave requests.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">It\u2019s important to note that employees can only view available time associated with FMLA if they have an approved or pending FMLA request. An employee who has not requested or is not using approved FMLA will not show an FMLA leave balance.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Where can I see my annual leave taken so far this calendar year?<\/strong><\/h5>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the left-side menu, select <strong>Personal<\/strong>.<\/li>\n\n\n\n<li>Open the <strong>Time Management Hub<\/strong>.<\/li>\n\n\n\n<li>Absence balances display in the center of the screen.<\/li>\n\n\n\n<li>Click <strong>View Report<\/strong> in the lower left corner of the screen to view additional details.<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>What leave types are available for student hourly workers?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The only leave that applies to student hourly workers is military leave.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why can I see other employees on the Absence Calendar?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The Workday <strong>Team Calendar<\/strong> (often called the Team Absence Calendar) allows your manager to view approved vacations, sick days, and company holidays across your team to optimize coverage. It allows employees to easily view personal time-off balances, submit new requests, and see when teammates will be unavailable. No personal reasons are visible related to the leave.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>When should a manager receive notifications for leave requests?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The manager should receive a task to approve leave requests in their <strong>My Tasks<\/strong> list in Workday.&nbsp; They will also receive a daily digest from Workday via email that lists these tasks.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why are there small differences in my leave balances in Workday compared to Kronos?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The difference is due to the change from time <a>calculations based<\/a> on hours in Kronos to decimals in Workday.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Why is there no optional holiday for 2026 in Workday<\/strong>?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">We do not have an optional holiday this year because it is an election year.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How do managers approve time off retroactively?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">To adjust or approve leave outside of the current pay period in Workday, managers must process it as a retroactive time off correction or contact Payroll Time Tracking via ServiceNow.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How will jury duty be recorded in Workday?<\/strong><\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">The time off type for jury duty is called<strong> Court Leave <\/strong>in Workday.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>How can&nbsp;I cancel or recall a time off entry?<\/strong><\/h5>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the left-side menu, select <strong>Personal<\/strong>.<\/li>\n\n\n\n<li>Open the <strong>Time Management Hub<\/strong>.<\/li>\n\n\n\n<li>Select <strong>Manage Absence<\/strong>.<\/li>\n\n\n\n<li>Navigate to the date of the time-off entry.<\/li>\n\n\n\n<li>Select the absence entry, then choose <strong>Cancel Absence<\/strong>.<\/li>\n\n\n\n<li>Enter a comment if prompted and submit the request.<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\">How can I check my leave accrual rate?<\/h5>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Access your worker profile in Workday (click the person icon in the top right corner of the screen).<\/li>\n\n\n\n<li>Under your name, click the <strong>Actions<\/strong> button.<\/li>\n\n\n\n<li>From the <strong>Actions<\/strong> menu, select <strong>Time and Absence<\/strong>.<\/li>\n\n\n\n<li>Click <strong>View Time Off Balance<\/strong>.<\/li>\n\n\n\n<li>On the <strong>Time Off Balance <\/strong>screen, select the desired <strong>Date of Accrual<\/strong> (hint accruals are posted on the 22nd of each month).<\/li>\n\n\n\n<li>Click<strong> OK <\/strong>to view accrual information for the selected date.<\/li>\n\n\n\n<li>Select <strong>OK<\/strong> to display the leave accrual balance information.<\/li>\n\n\n\n<li>Review the leave accrual amounts displayed for the select date.<\/li>\n\n\n\n<li>Click the <strong>calendar\/date icon\/gear<\/strong> within the balance screen.<\/li>\n\n\n\n<li>You can change the date to a future month.<\/li>\n\n\n\n<li>Review the projected accrual amount for that month.<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\">I submitted time off in Kronos before July 1, 2026 which was approved, but it is not in Workday.  Do I need to resubmit my request?<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Yes.  Please re-enter the leave requests in Workday. Future dated approved leave that did not transfer from Kronos to Workday was not debited from leave balances.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step-by-step instructions for most tasks in Workday are available in the Workday Training Library.&nbsp; If you have a question that is not answered here or via a training guide or self-paced training submit a ServiceNow case. Select Ctrl F on your keyboard to search for a keyword. What do I do if I notice that [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[19],"tags":[],"coauthors":[3],"class_list":["post-197","post","type-post","status-publish","format-standard","hentry","category-time-off-and-leave-of-absence-fast-facts"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/197","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=197"}],"version-history":[{"count":7,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/197\/revisions"}],"predecessor-version":[{"id":300,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/197\/revisions\/300"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=197"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=197"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=197"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=197"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":173,"date":"2026-04-07T16:11:28","date_gmt":"2026-04-07T16:11:28","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=173"},"modified":"2026-07-28T19:11:37","modified_gmt":"2026-07-28T19:11:37","slug":"words-of-the-week-10","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/04\/07\/words-of-the-week-10\/","title":{"rendered":"Workday Words of the Week 10 &#8211; Manager Self-Service"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Workday is designed to bring everyday tasks closer to the people who know them best. One of the most powerful ways it does this is through <strong>Manager Self-Service (MSS)<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Manager Self-Service<\/strong> gives supervisors direct access to tools and processes that help them support their teams.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Instead of sending emails or filling out forms, managers can quickly view information, take action, and keep work moving.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>What Can Managers Do with Manager Self-Service?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here are a few common activities managers can handle directly in Workday: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>View Team Information<\/strong> including:\n<ul class=\"wp-block-list\">\n<li>Job details<\/li>\n\n\n\n<li>Performance evaluations<\/li>\n\n\n\n<li>Organizational structure<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Approve Requests; <\/strong>quickly review and approve items like:\n<ul class=\"wp-block-list\">\n<li>Time off requests<\/li>\n\n\n\n<li>Expense reports<\/li>\n\n\n\n<li>Spend authorizations<\/li>\n\n\n\n<li>Time entry submissions<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Recruit and Hire<\/strong>; managers can enter and view details related to:\n<ul class=\"wp-block-list\">\n<li>Open positions for their organization<\/li>\n\n\n\n<li>Job requisitions for their open positions<\/li>\n\n\n\n<li>Candidate resumes for their job requisitions<\/li>\n\n\n\n<li>Interview results for their candidates<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Monitor Team Activity;<\/strong> Dashboards and reports help managers see:\n<ul class=\"wp-block-list\">\n<li>Open tasks awaiting approval<\/li>\n\n\n\n<li>Team time off calendars<\/li>\n\n\n\n<li>Staffing and organizational data<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Support Employee Changes<\/strong>; managers can request or review actions inside the system such as:\n<ul class=\"wp-block-list\">\n<li>Job changes or transfers<\/li>\n\n\n\n<li>Compensation adjustments<\/li>\n\n\n\n<li>Additional job assignments<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Note: While these processes still require HR and leadership approvals like they do today, managers will have visibility to the status of their requests through the system.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Why It Matters<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Manager Self-Service helps Clemson and related organization managers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Make faster decisions<\/li>\n\n\n\n<li>Reduce administrative delays<\/li>\n\n\n\n<li>Support employees more effectively<\/li>\n\n\n\n<li>Spend less time on paperwork and more time leading their teams<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">By putting these tools directly in the hands of managers, Workday helps streamline processes and keep work moving across campus.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Workday Tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Check your <strong>Workday Inbox (My Tasks), Manager Insights Hub and My Team dashboard regularly<\/strong>. Many manager actions\u2014approvals, reviews, and updates\u2014start there.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Workday is designed to bring everyday tasks closer to the people who know them best. One of the most powerful ways it does this is through Manager Self-Service (MSS). Manager Self-Service gives supervisors direct access to tools and processes that help them support their teams. Instead of sending emails or filling out forms, managers can [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[15,13],"tags":[],"coauthors":[3],"class_list":["post-173","post","type-post","status-publish","format-standard","hentry","category-pre-go-live","category-workdaywords"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/173","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=173"}],"version-history":[{"count":1,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/173\/revisions"}],"predecessor-version":[{"id":228,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/173\/revisions\/228"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=173"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=173"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=173"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=173"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":169,"date":"2026-03-22T16:29:46","date_gmt":"2026-03-22T16:29:46","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=169"},"modified":"2026-07-28T19:12:04","modified_gmt":"2026-07-28T19:12:04","slug":"what-is-cutover","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/03\/22\/what-is-cutover\/","title":{"rendered":"What is Cutover?"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Preparing HR and finance systems, data for a smooth transition to Workday<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Workday will go live at Clemson University this July. Workday will replace systems like Peoplesoft HR and Finance, Kronos and more, therefore, the University and related organizations will need to transition from those legacy systems to Workday. This transition phase, which includes moving data, business processes and more, is called cutover.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Cutover is vital for a smooth transition to Workday. Like moving to a new house \u2014 you\u2019ll need to turn off the utilities at the old house before you leave, and you can\u2019t start unpacking until you\u2019ve signed the papers at closing. You may even have to stay in a temporary location until your household goods arrive. Clemson\u2019s Workday implementation team has spent the last month identifying key dates and technical tasks to ensure HR, payroll and financial data are accurate in Workday before go-live.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As part of cutover, there will be a period when identified HR and financial activities or transactions will be limited or suspended. This process minimizes the risk of data loss or errors during the transition between systems, and this time also allows&nbsp; teams to finalize training for new processes and procedures.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">How to Prepare<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\">Specific dates for the cutover period will be shared soon. In the meantime, divisions and colleges are encouraged to prepare for upcoming limitations on HR and finance transaction initiation and processing actions across many of the current HR and finance systems.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Areas that plan to hire during the summer should begin the process as soon as possible, including securing necessary approvals.<\/li>\n\n\n\n<li>Completing pending tasks in current HR and Finance systems, like PeopleSoft and Tiger Talent. A full list of systems impacted by the transition to Workday is available on the <a href=\"https:\/\/www.clemson.edu\/workday\/fast-facts\/\">Workday Fast Facts webpage<\/a>.<\/li>\n\n\n\n<li>Ensure employee information is accurate, including personal information and voluntary deductions.<\/li>\n\n\n\n<li>Submitting transactions,such as new supplier requests and requisitions, as well as job changes, as soon as possible.<\/li>\n\n\n\n<li>Completing any assigned training (coming in May).<\/li>\n\n\n\n<li>Send your questions to <a href=\"mailto:workday@clemson.edu\">workday@clemson.edu<\/a>.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">More information about cutover will be shared soon, including timelines and frequently asked questions. Look for up-to-date information on Workday, including cutover communications and deadlines, in the daily Our Clemson employee newsletter.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Cutover is a temporary but necessary phase of the Workday implementation. A successful cutover will help ensure a go-live that provides a more modern, streamlined and user-friendly experience for employees of Clemson and related organizations.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Preparing HR and finance systems, data for a smooth transition to Workday Workday will go live at Clemson University this July. Workday will replace systems like Peoplesoft HR and Finance, Kronos and more, therefore, the University and related organizations will need to transition from those legacy systems to Workday. This transition phase, which includes moving [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[15,4],"tags":[],"coauthors":[3],"class_list":["post-169","post","type-post","status-publish","format-standard","hentry","category-pre-go-live","category-program-activities"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/169","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=169"}],"version-history":[{"count":1,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/169\/revisions"}],"predecessor-version":[{"id":229,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/169\/revisions\/229"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=169"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=169"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=169"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=169"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":167,"date":"2026-02-12T17:08:08","date_gmt":"2026-02-12T17:08:08","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=167"},"modified":"2026-07-28T19:13:05","modified_gmt":"2026-07-28T19:13:05","slug":"whats-up-with-workday-recap-key-features","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/02\/12\/whats-up-with-workday-recap-key-features\/","title":{"rendered":"What&#8217;s Up With Workday Recap: Key Features"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The \u201cWhat\u2019s Up With Workday?\u201d session in January 2026 provided a preview of Workday navigation and day-to-day task management, helping Clemson employees understand what to expect with Workday. The walkthrough familiarized attendees to the Workday homepage and applications, how to customize global navigation (e.g., bookmarking frequently used apps, tasks, and reports), and how to find what they need using Search, global navigation, and related actions, including a tour of the Worker Profile. Overall, the key message was that Workday is designed to be a \u201cone-stop shop\u201d where information is housed in one place, approvals and routing are automated through business processes, and employees and supervisors can take action directly in the system\u2014supported by several powerful navigation tools.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">During these sessions, the Workday training team demonstrated how \u201cMy Tasks\u201d vs. \u201cNotifications\u201d work from both an employee and supervisor perspective, reinforcing the habit of checking these areas regularly to stay informed and keep work moving without delays. A short poll indicated many attendees had heard some \u201cbuzz\u201d about Workday, while others were seeing it for the first time, Below is an outline of the topics covered during the session:<br><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Introduction to Workday:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday is a cloud-based ERP software system that unifies HR, finance and other operational data into one centralized platform.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Demo of Workday Features:<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Workday navigation essentials: <\/strong>Workday homepage layout &amp; role-based experience (worklets, global navigation, and the application header that stays consistent across pages)<\/li>\n\n\n\n<li><strong>Global navigation menu customization:<\/strong> Viewing app categories, adding\/removing items, pinning items, saving favorites, and switching between sidebar vs. header-style navigation<\/li>\n\n\n\n<li><strong>My Tasks &amp; Notifications: <\/strong>Using \u201cMy Tasks\u201d as the primary place to complete assigned work, and \u201cNotifications\u201d to stay informed of status updates<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Transition Details:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday at Clemson will go-live in July 2026.<\/li>\n\n\n\n<li>Training will be provided closer to the go-live date to ensure all employees are confident using the new system.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">A recorded version of the <a href=\"https:\/\/kaltura.clemson.edu\/media\/t\/1_7dp1jwrf?st=0\">Key Features session<\/a> is available for those who were unable to attend or who wish to revisit the content.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The session concluded with reminders to visit the <a href=\"https:\/\/www.clemson.edu\/workday\/\">Workday@ Clemson<\/a> website for updates, invite colleagues to upcoming sessions, and to submit questions and comments via email to <a href=\"mailto:Workday@Clemson.edu\">Workday@Clemson.edu<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The \u201cWhat\u2019s Up With Workday?\u201d session in January 2026 provided a preview of Workday navigation and day-to-day task management, helping Clemson employees understand what to expect with Workday. The walkthrough familiarized attendees to the Workday homepage and applications, how to customize global navigation (e.g., bookmarking frequently used apps, tasks, and reports), and how to find [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[15,31],"tags":[],"coauthors":[3],"class_list":["post-167","post","type-post","status-publish","format-standard","hentry","category-pre-go-live","category-whats-up-with-workday"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=167"}],"version-history":[{"count":1,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/167\/revisions"}],"predecessor-version":[{"id":230,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/167\/revisions\/230"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=167"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=167"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=167"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":166,"date":"2026-02-05T15:46:43","date_gmt":"2026-02-05T15:46:43","guid":{"rendered":"https:\/\/blogs.clemson.edu\/workday\/?p=166"},"modified":"2026-07-28T19:13:21","modified_gmt":"2026-07-28T19:13:21","slug":"whats-up-with-workday-recap-staff-hiring","status":"publish","type":"post","link":"https:\/\/blogs.clemson.edu\/workday\/2026\/02\/05\/whats-up-with-workday-recap-staff-hiring\/","title":{"rendered":"What&#8217;s Up With Workday Recap: Staff Hiring"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The December 2025 \u201cWhat\u2019s Up With Workday?\u201d session covered staff hiring. Workday streamlines staff hiring by carrying information seamlessly from recruiting through onboarding, eliminating redundant data entry and keeping all steps within one system. These connections provide greater visibility into each stage, allowing hiring managers to easily track progress and see who is responsible for moving candidates forward. Ultimately, the staff hiring process will enhance the onboarding experience for new employees and will equip managers with practical tools to support their hires, making the entire hiring process more efficient and transparent.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The demo in the session demonstrated the staff hiring process in Workday from start to finish. Specifically, it showed:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>how to create a job requisition for an unfilled position<\/li>\n\n\n\n<li>how to auto-populate and edit job details<\/li>\n\n\n\n<li>assignment of recruiters<\/li>\n\n\n\n<li>submission through approval steps<\/li>\n\n\n\n<li>how the position information flows seamlessly into subsequent stages.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The demonstration then shifted to the hiring manager\u2019s perspective, showing how to review candidate applications, progress them through interview stages, extend offers, and ultimately finalize the hiring process, where Workday automatically creates the worker profile for the new hire. Over 150 participants followed along with most attendees\u2019 feedback agreeing that the functionality demonstrated in this session will make their work easier.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Introduction to Workday:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday is a cloud-based ERP software system that unifies HR, finance and other operational data into one centralized platform.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Demo of Workday Staff Hiring Features:<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>Creating a Job Requisition:<\/strong> Hiring managers initiate a job requisition in Workday to fill an open position. Key information, such as job details and required approvals, is entered and can be auto-filled or customized, as needed. The requisition routes through the appropriate approval steps before a recruiter posts the job.<\/li>\n\n\n\n<li><strong>Candidate Application Review:<\/strong> Once candidates apply, all application information appears in a consolidated candidate profile within Workday. Hiring managers can easily review candidate details and track their stage in the process directly from the recruiting dashboard.<\/li>\n\n\n\n<li><strong>Interview Coordination:<\/strong> Hiring managers (or designated team members with the right permissions) can coordinate and schedule interviews within Workday. After interviews, each interviewer receives a task to enter their evaluation ratings for the candidate directly in the system.<\/li>\n\n\n\n<li><strong>Making an Offer:<\/strong> When a candidate is selected, the hiring manager initiates a verbal offer, and upon acceptance, the recruiter triggers a background check in Workday. After clearing the check, the official offer letter is generated and finalized within the platform.<\/li>\n\n\n\n<li><strong>Hire Process:<\/strong> Following offer acceptance, the system prompts the candidate to enter personal identification information. Workday then notifies the HR liaison to complete the hire, auto-populating key data from previous steps for accuracy. After final approval, the candidate\u2019s profile is converted into an employee (worker) profile automatically, reducing manual steps and streamlining access setup.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Transition Details:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Workday will go live in July 2026.<\/li>\n\n\n\n<li>Training will be provided closer to the go-live date to ensure all employees are confident using the new system.<\/li>\n\n\n\n<li>A recorded version of the <a href=\"https:\/\/kaltura.clemson.edu\/media\/t\/1_rjvm25q0\">Staff Hiring session<\/a> is available for those who were unable to attend or who wish to revisit the content.<\/li>\n\n\n\n<li>The session concluded with reminders to follow the <a href=\"https:\/\/www.clemson.edu\/workday\/\">Workday@ Clemson<\/a> website for updates, invite colleagues to upcoming sessions, and to submit questions and comments via email to <a href=\"mailto:Workday@Clemson.edu\">Workday@Clemson.edu<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h5 class=\"wp-block-heading\">Frequently Asked Questions:<\/h5>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Question: What is the first step in the staff hiring process for Workday?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Answer:<\/strong> When Workday goes live, we still expect conversations about hiring and staffing to take place prior to initiating the process in the system.&nbsp; Once those conversations take place and your ready to initiate the process, the first step is creating a <a href=\"https:\/\/blogs.clemson.edu\/workday\/2025\/12\/08\/words-of-the-week-8\/\">job requisition<\/a> The requisition enables posting of the job to the career site and collection of candidate applications, after which the hiring manager reviews applications and conducts interviews, all within Workday.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Question: Will new hires automatically get the access they need for their roles?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Answer:<\/strong> Yes, roles in Workday are tied to positions, so when a new hire is placed into a position, they automatically receive the correct access for that role as part of their onboarding process. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em><sup>Note: For some roles within Workday, there may be required training prior to a security role being assigned.&nbsp; At a minimum every new hire will receive access to Workday with employee-as-self role assigned.<\/sup><\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a full list of upcoming sessions and links to recordings of past sessions visit the&nbsp;<a href=\"https:\/\/www.clemson.edu\/workday\/support-and-training\/workday-ready-sessions.html\">What\u2019s Up With Workday webpage. <\/a>&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The December 2025 \u201cWhat\u2019s Up With Workday?\u201d session covered staff hiring. Workday streamlines staff hiring by carrying information seamlessly from recruiting through onboarding, eliminating redundant data entry and keeping all steps within one system. These connections provide greater visibility into each stage, allowing hiring managers to easily track progress and see who is responsible for [&hellip;]<\/p>\n","protected":false},"author":4250,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[15,31],"tags":[],"coauthors":[3],"class_list":["post-166","post","type-post","status-publish","format-standard","hentry","category-pre-go-live","category-whats-up-with-workday"],"fimg_url":false,"_links":{"self":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/166","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/users\/4250"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/comments?post=166"}],"version-history":[{"count":1,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/166\/revisions"}],"predecessor-version":[{"id":231,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/posts\/166\/revisions\/231"}],"wp:attachment":[{"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/media?parent=166"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/categories?post=166"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/tags?post=166"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/blogs.clemson.edu\/workday\/wp-json\/wp\/v2\/coauthors?post=166"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}]