As of July 1st, the updated travel policy and procedures for Clemson University employees are now in effect. We would like to provide you with a brief overview of the significant changes and important reminders for employees regarding the new policy and procedures. These changes have been communicated in OURClemson, training sessions, and/or on our website, but we are sharing them here as a final reminder.
All employees are required to request any overnight travel in Concur. Once the request is fully approved, travel is required to be booked either in Concur or with Anthony Travel. Note: Travel that has already been requested, approved, and booked prior to July 1 does not need to be re-requested or re-booked.
All travelers are entitled to the GSA Per Diem Rates for Meals and Incidentals. These rates are built into Concur so that anyone requesting or expensing travel as a Travel Allowance will automatically be given these rates. Note: Travelers utilizing Funds 10 or 18 will still follow the SC in-state and out-of-state rates for per diem.
Per Diem is now referred to as Travel Allowance in Concur. A helpful step-by-step guide to adding the travel allowance to a travel report can be found on our website.
The Clemson AirCard is available to use in Concur (employees only) when purchasing flights. Employees without a P-Card in their name should be using the AirCard or personal credit card to purchase their flights.
Unrelated to the new Travel Policy, but timed to roll out with other changes, Direct Bill is no longer available for employees renting through Enterprise or National. Employees wishing to rent vehicles will need to pay with a P-Card in their name or with a personal credit card. This MAY require travelers to obtain a P-Card in their name for a limited use such as for rental cars. Guest/Visitors and students will still have the option to direct bill if necessary.
Approvers in Concur (supervisors, budget approvers, PIs, etc.) have 7 days to approve reports in their queue. After 7 days, the report will escalate to the approver’s supervisor to ensure that reports are not stuck in the workflow for an extended time. The Approver’s Guide to Concur is a great resource to reference for those needing assistance. For more information, please email clemsontravel@clemson.edu or visit these helpful links:
Clemson University Cooperative Extension Service offers its programs to people of all ages, regardless of race, color, gender, religion, national origin, disability, political beliefs, sexual orientation, gender identity, marital or family status and is an equal opportunity employer.
