ClemsonForward: Phase 1 of college reorganization launching July 1

June 29, 2016

After many, many hours of work by hundreds of people across campus, the first phase of college reorganization is ready to launch on July 1. The College Reorganization Committee would like to take a moment to let the Clemson Family know what will take place this week as well as some additional transitions that will occur in August.

On July 1, the new college names, organization and fiscal budgets go into effect. However, the academic systems will not change over until after August graduation, which will be the last graduation using the five-college and one stand-alone school structure.

IT System changes information (July 1 changes)

On July 1, the following IT systems will transition to using the new seven-college structure.

• CUBS PeopleSoft Finance
• CUBS PeopleSoft HR
• Budget Planning (Hyperion)
• Kronos
• Tiger Talent
• Budget Center Workgroups
• Reporting — Financial reports in Business Objects
• Data feeds to Chief Financial Officer (CFO), Office of Institutional Research (OIR) and email lists (Sympa)

Note: Raiser’s Edge (Institutional Advancement) will transition in mid-July to mid-August.

Significant amounts of testing have been done to ensure a smooth transition. However, if you encounter any issues with access or functionality, please contact the CCIT Support Center at 656-3494 or ithelp@clemson.edu. 

Instructions regarding specific IT resources

• Changes to Listservs (Sympa):  Requests for creation of new employee-based email lists (i.e. College of Science, etc.) should be sent to ithelp@clemson.edu with the following information: the name of the list, the owner of the list that will maintain it, members of the list, and those who should have the ability to send to the list.
• Billing changes or other telecommunications services:  Go to http://www.clemson.edu/ccit/get_connected/telecom/admin_depts/index.html.
• Request for a new Exchange resource (e.g., calendars for rooms, automobiles, computers, projectors, etc.):  Go to  https://www.clemson.edu/ccit/email_accounts/email/exchange/HowTo/HT_RequestResource.html.
• Changes to existing Exchange resources:  Go to http://www.clemson.edu/ccit/email_accounts/email/exchange/HowTo/HT_RenameResource.html.

Website launch information (July 1 launch)

Late Thursday night (June 30), website managers will begin publishing the Clemson college and department websites affected by reorganization. All old websites will be archived and deleted from the server. Redirects will be put into place sending users who have bookmarked the old website to the new URL.

For example, anyone who goes to clemson.edu/caah/communication-studies will be directed to the department’s new website at clemson.edu/cbshs/departments/communication. Or, anyone who goes to clemson.edu/cbbs will be redirected to clemson.edu/business.

The new college URLs can be found on the ClemsonForward website, under the “Communications” dropdown.

How you can help in this transition:

• Please make sure you are updating your saved bookmarks in your web browser so they point to the new website URL.
• If you manage any print materials for your program or department, please make sure you check with your college communicator or send an email to ows@g.clemson.edu to ensure any website URL you are publishing is correct and updated.
• If you maintain a lab or program website or a personal web space, please make sure to update all references to college names and URLs for those colleges whose names have changed.
• If you run into any website issues, please email ows@g.clemson.edu.

IT System Changes Coming In August

In mid-August, the following IT systems will transition to using the new seven-college structure.

• Banner
• Banner Workflow
• Degree Works
• Visual Zen (Orientation)
• Sympa
• Student reporting
• Data Warehouse/Student Table Feeds: Clemson Academic Progress Program (CAPP), Chief Financial Officer (CFO), Cyberinfrastructure Technology Integration (CITI), Clemson Connect, Creative Inquiry, GS61, Institutional Advancement, Math Science, Office of Institutional Research (OIR), Student Affairs, Student Disability Services, Student Publication, Sympa, and Terra Dotta
• InfoEd

Significant amounts of testing have been done to ensure a smooth transition. However, if you encounter any issues with access or functionality, please contact the CCIT Support Center at 656-3494 or ithelp@clemson.edu. 

If you have other questions or concerns regarding college reorganization or need assistance and are not sure who to contact, please email Collegereorg@clemson.edu.