October is Accessibility awareness month! 26% of adults in the United States have some type of disability. Designing for accessibility doesn’t just benefit those with a disabilities; it helps everyone navigate online easier. This month we will be passing on more tips and tricks on how to make sure your instructional materials are accessible, starting with creating an accessible document. Here are a few ways to help improve your document accessibility.
1. Use Proper Formatting. Proper formatting allows for easy document navigation.
2. Utilize the Accessibility Checker. Both Microsoft Word and Adobe Acrobat have this great tool to ensure each aspect of your document is properly formatted. Keep in mind the accessibility checker is not 100% accurate. You must manually go through the document alongside the checker to make sure every aspect is addressed.
Accessibility Checker in Word:
Accessibility Checker in Adobe Acrobat:
Adobe has a feature that allows you to have accessibility aspects explained if they do not pass the check. This is a great resource to understand why and how errors can be fixed.
3. Convert Word documents to PDFs. Once you have finished checking your document for errors in Word, save and export the document as a PDF. Make sure the document use optical character recognition (OCR) to convert the PDF image to text. Without doing this the PDF will be scanned as an image and screen readers will not be able to pick up on the information.
The next step is to properly tag the PDF. Tags allow for different aspects of your document such as headings, tables, or lists to be easily identified. Open Acrobat and click document properties. On the bottom there will be a toggle that say “tags” with a yes or no. Make sure yes is checked. Click on Tags to open up a side panel to review more detail about the document tags.
Tips for Adjusting Tags:
Using the Print Production feature is the last step before saving your accessible PDF. Print Production is another tool to ensure accessibility. Use the preflight aspect in print production to make sure links have alt-text. Click “PDF Standards” and expand PDF UA option to adjust and analyze tagging issues.
It is easy to make minor errors when creating a document. Remember to take extra time to review documents and reach out for help if needed. Following these basic guidelines will be the first steps to making sure all your learners are able to access your documents properly!
Learn more about making your course documents accessible by enrolling in COFFEE: Accessibility!
Providing alternative means of accessing course materials is essential for learners who require accessibility support; they are also entitled to it under the law. Join this presentation to learn about basic principles of accessibility you can start using in your course today. This presentation will discuss the accessibility guidelines in General Standard 8 of the Quality Matters rubric.
Facilitated by Sharyn Emery, Ph.D., Digital Learning Manager
Modality: Virtual and synchronous—an Outlook Calendar invite, with the Zoom link, will be sent.
Registration: Applying Accessibility Principles October 18th
Every year Clemson University celebrates National Disability Employment Awareness Month by providing opportunities for the community to engage with and learn from professionals with disabilities as well as other accessibility advocates.
Facilitated by Sharyn Emery, Ph.D., Digital Learning Manager
Registration: Expanding Accessibility Awareness for Faculty October 25
Review our Fall 2023 Events Calendar to see what Online Instruction Development opportunities await!
We have a robust Summer lineup of topics and live training formats to support your use of Canvas and other e-learning tools. Topics cover demonstrations of using Kaltura, presentations on inclusive practices for online education, and workshops to get your Canvas site ready to teach!
All of our live training is recorded. Registrants will automatically receive a link to that day’s video after it has been processed.
Contact James Butler with any questions regarding these sessions.
Clemson Online – Where Tech and Teaching Meet
Make sure you are providing sufficient and proper resources to every learner in every facet of the course.
Read below to see how you can learn to make your PDFs accessible for all! Adobe Acrobat and Accessibility If […]
Earlier this month our Accessibility Coordinator Michelle Tuten delivered a demonstration on Microsoft Accessibility Checkers.