Preparing HR and finance systems, data for a smooth transition to Workday
Workday will go live at Clemson University this July. Workday will replace systems like Peoplesoft HR and Finance, Kronos and more, therefore, the University and related organizations will need to transition from those legacy systems to Workday. This transition phase, which includes moving data, business processes and more, is called cutover.
Cutover is vital for a smooth transition to Workday. Like moving to a new house — you’ll need to turn off the utilities at the old house before you leave, and you can’t start unpacking until you’ve signed the papers at closing. You may even have to stay in a temporary location until your household goods arrive. Clemson’s Workday implementation team has spent the last month identifying key dates and technical tasks to ensure HR, payroll and financial data are accurate in Workday before go-live.
As part of cutover, there will be a period when identified HR and financial activities or transactions will be limited or suspended. This process minimizes the risk of data loss or errors during the transition between systems, and this time also allows teams to finalize training for new processes and procedures.
How to Prepare
Specific dates for the cutover period will be shared soon. In the meantime, divisions and colleges are encouraged to prepare for upcoming limitations on HR and finance transaction initiation and processing actions across many of the current HR and finance systems.
- Areas that plan to hire during the summer should begin the process as soon as possible, including securing necessary approvals.
- Completing pending tasks in current HR and Finance systems, like PeopleSoft and Tiger Talent. A full list of systems impacted by the transition to Workday is available on the Workday Fast Facts webpage.
- Ensure employee information is accurate, including personal information and voluntary deductions.
- Submitting transactions,such as new supplier requests and requisitions, as well as job changes, as soon as possible.
- Completing any assigned training (coming in May).
- Send your questions to workday@clemson.edu.
More information about cutover will be shared soon, including timelines and frequently asked questions. Look for up-to-date information on Workday, including cutover communications and deadlines, in the daily Our Clemson employee newsletter.
Cutover is a temporary but necessary phase of the Workday implementation. A successful cutover will help ensure a go-live that provides a more modern, streamlined and user-friendly experience for employees of Clemson and related organizations.
