This post includes information about Academic Appointments, Additional Jobs, Benefits, Compensation including period activity pay, Job changes, Performance and Talent, Recruiting and other topics.
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Academic Appointments
How can an employee’s academic appointment be updated?
Use one of the following tasks:
- Add Academic Appointment
- Update Academic Appointment
- End Academic Appointment Track
For step-by-step instructions see the Manage Academic Appointments guide.
Additional Jobs
How do I add a dual employment position into Workday for the employee?
Use the Add Job task. See the Add an Additional Job or Switch a Primary Job guide for more information.
How do I end only one job for an employee who has multiple jobs?
Open the worker’s Related Actions, select Job Change, and use End Jobs. Do not use Terminate Employee unless all employment records should end.
Benefits
How can I update information about my dependents in Workday?
Work with Benefits to update this information with PEBA. Information in Workday comes from PEBA and cannot be edited.
How can I transfer my previous state service date to Clemson?
Your previous employer will need to complete this form: https://media.clemson.edu/humanres/benefits/New-Employee-Benefits-Transfer-Form.pdf. The form will be reviewed by our Benefits team and service dates adjusted accordingly.
What happens to an employee’s tuition benefit if employment eligibility changes during a semester?
ETAP eligibility is determined when the semester’s courses begin. If an employee becomes ineligible after courses start, the employee generally is not required to repay that semester; the benefit does not continue for a semester that begins after eligibility ends.
Compensation
How can I request a change in an employee’s compensation or allowances?
Use the Request Compensation Change task. See this Request Compensation Change for step-by-step instructions.
How can I enter recurring payments for an employee being paid via a lump sum?
Multiple one-time payment lump sums can be requested for employees in specific roles through Request One Time Payment (Camp Counselors, Pilots, Teachers, Resident Assistants, etc).
Manage Period Activity Pay can be used to assign faculty with summer pay, dual employment, overload pay, and temporary instruction. A total amount can be spread across an academic period.
How can period activity pay be added, edited, ended early, or fully canceled?
Use the Manage Period Activity Pay guide to add, edit, or end a payment early. A guide for rescinding Period Activity Pay is coming soon. Until then please submit an urgent
Job Changes, Termination, Resignation
How can I make a change to a worker’s job including one of the following:
- Transfer, Promote or Change Job
- Add Job
- End Jobs
- Terminate Employee
- FTE Change
- Appointment Change (FTE to Temporary)
- Change Location and other Job Details
See the Self-Paced Training entitled Workday for Managers: Job Change Processes You may also find the following guides helpful: Transfer Employee (same position), Change an Employee’s Business Title, Add an Additional Job or Switch a Primary Job, End an Additional Job.
How does an employee submit a resignation?
The employee can use the Submit Resignation task. The employee can refer to this Submit Yor Resignation for the step-by-step instructions.
How do I terminate an employee?
Use the Terminate Employee task. See the Manage Employee Termination for step-by-step instructions.
Is Terminate Employee different from End Job when the worker has only one job?
When the worker has only one job, the two processes have the same practical result. When the worker has multiple jobs, use End Jobs to close only the applicable job.
Performance and Talent
How will performance be managed in Workday for this year?
Planning Stage in OnBase will be migrated to Workday in late August to enable you to review goals and sign planning stage in September in Workday.
Recruiting
Why can’t a search committee member view applicants?
The committee member must be added to the job requisition with the appropriate evaluator or Committee Evaluator access.
Other
Why would an employee’s management level be listed as manager/supervisor when the individual does not manage other employees?
The management level is based on the job code the employee is in. It is not a reflection of the employee’s job duties or responsibilities.
How can I export the Org Chart and include several levels?
Navigate to the Organization Chart, navigate to the highest level of the org chart you want to export, select the printer icon in the right corner of the screen, in the dialogue box Enter a File name, select a file format (note: selecting Excel provides a table, not a visualization of the org chart), select the number of levels deep in the organization you want to export, select Print. The file will download into the format you selected.
Step-by-step instructions for most tasks in Workday are available in the Workday Training Library. If you have a question that is not answered here or via a training guide or self-paced training submit a ServiceNow case.
