Tag: Office of Human Resources

Digital I-9s: Easier, Faster and More Secure!

To streamline the new hire process and support departments across campus, the Office of Human Resources has transitioned to electronic I-9 forms through PeopleSoft for newly hired faculty, staff and students.

Federal law requires all new hires verify their identity and eligibility to work in the United States by completing the I-9 form by their third day of employment. Completing the form electronically maintains the privacy of personal information, enables digital record-keeping, reduces errors and allows for faster processing. 

Moving forward, employees should be directed to complete Section 1 of the I-9 form through Employee Self-Service. A Tiger Training module is available to walk employees through the necessary steps. Employees cannot complete the form until their hire is entered in PeopleSoft. 

Once submitted, the appropriate Clemson representative who reviewed the employee’s identification documents should review the form and complete Section 2 in PeopleSoft. A Tiger Training module for University representatives is also available for those reviewing the form and the employee’s documentation. 

International employees cannot use the electronic I-9 form and must complete a paper form with the International Employment Unit during the hiring approval process. Refer to the International Employee Hiring Instructions for more details. 

For more information on the I-9 form, visit the I-9 Employment Eligibility Verification webpage.  

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Upcoming Navigating Your Retirement Sessions

Are you thinking about retirement but don’t know where to start?

“Navigating Your Retirement” is a hands-on group session designed for faculty and staff who plan to retire within three months to a year.  The course covers how to begin the retirement process, an employee’s role and responsibilities, and the required steps to retire from Clemson University. 

Sessions are hosted by the Office of Human Resources’ Workforce Benefits and Well-Being Unit, with in-person and online courses available. All sessions are from 3 – 4:30 p.m. Interested participants should register through Tiger Training. 

In-Person Sessions 

• Thursday, March 13 
• Thursday, April 17 

Virtual Sessions 

• Wednesday, March 19 
• Thursday, May 22 

Summer and Fall session dates and availability will be released at a later date.

Questions? 

PEBA offers appointments for one-hour phone consultations and one-hour video consultations. Faculty and staff can schedule an appointment online or learn more on PEBA’s website.  

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Supervising for Success

The Supervising for Success training series has been paused while OHR trains new instructors and updates training materials. The program is expected to relaunch in the fall of 2025. Tiger Training has updated the training modules’ due date for individuals currently enrolled in the program.

New supervisors are still required to complete the New Supervisor Orientation and Kronos Training courses in Tiger Training within 30 days of their transition to their new role.

New Employee Orientation

New Faculty and Staff Orientation will now be held once per month to reflect the needs of the University community. Sessions will be held every third Tuesday. New employees or supervisors looking to enroll new hires should visit Tiger Training to find a suitable session.

Ready to retire? Human Resources offers in-person “Navigating Your Retirement” course for those approaching retirement

Navigating Your Retirement is a group educational session designed to help employees identify where to begin the retirement process, understand their roles and responsibilities, and maximize the benefits offered by the State of South Carolina. These sessions will be most beneficial to those planning to retire within three months to a year. Sessions will be held monthly in the training room of the Administrative Services Building and registration online via Tiger Training is required.

Heart Health during Heart Month!

Heart disease is the leading cause of death for in the United States – but with the State Health Plan, you can take steps to prioritize heart health! Hello Heart is an easy-to-use program that helps you track, understand and manage your heart health from the privacy of your own phone. The Hello Heart program is offered at no cost to eligible State Health Plan primary members ages 18 and older. Participants will receive a free blood pressure monitor that connects to an app on their smartphone to help monitor and understand their heart health.

W-2s available online; paper forms mailed Jan. 31

Electronic W-2s are now available online for all active Clemson employees. W-2s can be accessed through Employee Self-Service under the Payroll and Compensation tile.

Payroll mailed paper W-2s to employees who did not consent to receive their form electronically on January 31.

Accessing Your W-2 Online

1. Navigate to the Payroll and Compensation tile in Employee Self-Service.
2. Click on the View W-2/W-2c Forms tab on the left-hand side.
3. Select View Form to generate a secure PDF of your W-2. You may experience a slight delay while your W-2 loads.

If you have trouble accessing your W-2 online, make sure your browser allows pop-ups. For further assistance, contact the CCIT Support Center.

Individuals who separated from Clemson University will no longer have access to the online system. W-2s will be mailed to employees who have separated from the University and those who did not consent to receive their form electronically.

For more information about W-2s, please visit the W-2 Information page on the Payroll website.

1095-C Forms will be prepared and available in Employee Self-Service no later than March 1. Paper copies will be mailed to individuals who did not consent to receive their documents electronically.

Questions? Ask-HR.

As 2024 comes to a close, take advantage of these tips from the Office of Human Resources to make the most of your employee benefits before the year ends.

1. Donate unused annual leave and sick leave

Eligible employees can carry over a maximum of 45 days of annual leave and 180 days of sick leave from one calendar year to the next. If you have annual leave and/or sick leave accruals over these limits that you anticipate will be forfeited, take a minute to donate them to the Leave Transfer Program by December 31. Please keep in mind that annual and sick leave donations cannot exceed half of what you accrue in a year. Donations can be made to the general leave pool or to an individual faculty or staff member currently in an approved leave status such as FMLA or Extended Leave and eligible to participate.

2. Use State Vision Plan allowances

Employees enrolled in the State Vision Plan have access to a $150 annual allowance for glasses frames or a $130 allowance for contact lenses (in lieu of frames) each calendar year. Contact EyeMed (877-735-9314) to learn more or to find an in-network eye doctor. The state vision plan utilizes the “Select” network.

3. Sign up for an electronic W-2 and 1095-C

To make tax preparation easier and avoid the waste and cost of paper documents, active employees can elect to receive their W-2 and 1095-C forms electronically instead of by mail. Sign up or change your preference through Employee Self-Service by selecting “Tax Documents.” 

4. Review options for your Dependent Care Spending Account (DCSA) funds

If you have remaining funds in your Dependent Care Spending Account (DCSA), submit claims for eligible expenses incurred from January 1, 2024, through March 15, 2025. Participating employees will forfeit any funds left in their account after the reimbursement deadline. Claims can be submitted through ASIFlex online or by using a claim form. The deadline to submit reimbursement claims is March 31, 2025.

5. Review options for your Medical Spending Account (MSA) funds  

If you have remaining funds in your MSA, you can submit claims for eligible expenses incurred in 2024 through ASIFlex online or by using a claim form. The deadline to submit your claim for your 2024 expenses is March 31, 2025.

You can carry over up to $640 of unused funds from your account into 2025. Any funds left over in your account after the reimbursement deadline will be forfeited.

For additional information on your DCSA or MSA Funds, log into your account or visit PEBA’s MoneyPlus webpage for more information.

6. Revisit the 2025 Holiday Calendar

The 2025 Holiday Calendar is a helpful resource when planning for the year ahead.

7. Update your Emergency Contact Information

Review and update your emergency contact information on your personal details page in Employee Self Service.

Questions?

Contact the Benefits team or Ask-HR. 

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A happy (and stress-free) holiday season with ComPsych

The holidays can be a joyous time, but they can also cause lots of stress. Ensure your holidays are a happy and stress-free season with several tips in the ComPsych Holiday Resource Toolkit.
https://media.clemson.edu/humanres/EAP/2024_holiday_resource_guide.pdf

Clemson employee discount portal gets an upgrade; new features for faculty and staff 

OnBase-Performance live trainings available ahead of June 30 staff performance evaluation deadline 

The Office of Human Resources is excited to announce the return of the Employee Resource Fair – an event to connect faculty and staff with resources and organizations across the community.

The event will be held at Fike Recreation Center on May 29 from 9 a.m. to 2 p.m. Admission is free for all Clemson faculty and staff. 

More than 50 vendors representing banks, retirement vendors, doctors, campus resources and more will set up in the Main Gym with fun activities, raffles and giveaways for attendees. Some things to get excited about: drawings for a free 6-month gym membership and a drawing for free designer sunglasses!

Vendors include, but are not limited to,:

• SC Future Scholar (529 Plan)
• Clemson Eye
• Parking and Transportation Services
• The Abernathy Hotel
• Campus Bookstore
• …and more!

The Division of Marketing and Communications will also host their monthly Faculty and Staff Headshot Day at the event from 10:30 a.m. to 1:00 p.m.

Colleges, departments and community partners are still welcome to register as a vendor for the event. To register, please complete the Employee Resource Fair registration form on the Office of Human Resources website.

Thank you to our event sponsors:

• Corebridge Financial
• Newry Mills Apartments
• Voya
• Brookdale Senior Living
• Hubbard Young Pharmacy
• Clemson Dental
• Copperleaf Townhomes
• Mountain Lakes Family Dentistry
• SC State Credit Union
• United Community Bank
• Founders Federal Credit Union

The Fall 2024 Supervising for Success training schedule is now available for registration through Tiger Training.

There are seven required courses in the Supervising for Success program.

As a reminder, new supervisors or staff hired or promoted after February 21, 2022 are required to complete the Supervising for Success program within 12 months of assuming their position. For more information on this requirement, please see the Required Training Policy.

Questions about registration or the Tiger Training system should be directed to the Tiger Training team.

Clemson University’s Executive Leadership Team and President Jim Clements recently approved a new policy regarding the Family and Medical Leave Act (FMLA). 

This policy does not change the process to request FMLA. Rather, it formalizes the already operational process for requesting and receiving FMLA benefits, while providing consistency across the University. 

The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. 

The policy lays out the eligibility requirements to take FMLA leave and the parameters under which FMLA leave may be taken. It also gives employees and supervisors guidance on the required procedure to request FMLA leave. 

Employees who may need to take FMLA leave should review the FMLA policy and the FMLA Guidelines and Packet. 

For initial consultation on FMLA matters, please contact your HR Service Center Manager or Ask-HR. 

Tax season is here – and resources are available to assist Clemson faculty and staff in the annual process.

Through ComPsych, the employee assistance program, Clemson faculty, staff and members of their households can receive up to $20 off when they file their taxes through TurboTax.

ComPsych also offers other tax resources and education through Guidance Resources.

Are you enrolled in the State health plan or a Clemson University retirement program? If so, now is a great time to update your contact information and beneficiary data! Follow the instructions below for details on how to complete this process in a few short minutes!

Update your Contact Information

PEBA Insurance

• Visit MyBenefits and select contact information as the change reason from the drop-down menu.

PEBA Retirement

• Visit Member Access and select the appropriate link (phone, address or email)

Make Beneficiary Changes

Changes to beneficiary information must be updated directly with each provider.

Basic and Optional Life Insurance

• Enter changes via MyBenefits. Click on the blue beneficiary button to input and update your beneficiary information.

State of South Carolina Retirement System Plan (SCRS)

• Enter updates via the Member Access portal.

State Optional Retirement Plan (ORP)

• Access Member Access to update your incidental death benefit beneficiary with PEBA.

Supplemental Retirement Plan (SRP)

• Updates should be made directly with your SRP Vendor.

Questions? Ask-HR.

1095-C Tax Forms are now available online for all active Clemson employees.  

1095-Cs may be downloaded by accessing the Tax Forms page in Employee Self-Service.

Select View Form 1095-C on the left side to download the form. 

Employees who did not opt-in to receive the form online were mailed a paper copy of their form to the address on file. 

If you have trouble accessing your 1095-C form online, make sure your browser allows pop-ups. For further assistance, contact the CCIT Support Center. 

Questions? Ask-HR.