Clemson University Staff Senate

Retirement benefits from the State Retiree Association and Clemson Area Bosom Buddies

In the last Staff Senate meeting, Wendy Howard from the The State Retiree Association of SC (SRASC) dropped by to present on the opportunities being offered from both the SRA and the Clemson Area Bosom Buddies. Additional information and resources can be found below at their websites below alongside their respective brochures.

For any additional questions regarding the SRASC or Bosom Buddies, contact Wendy Howard (hrwendy726@gmail.com).

https://srasc.wildapricot.org (PDF)

https://www.clemsonareabosombuddies.org (PDF)

Ombuds Report: Celebrate the Wins

Tessa Byer

We’re all quick to remember our mistakes, losses, and miscommunications.  I want to remind us to stop and celebrate our wins.  I’m covering this topic for two reasons.  First, I recently did a training about resilience, and at the end I asked participants what they were taking away from the training.  Multiple people mentioned this concept of celebrating wins and how they needed the reminder to reflect not only on their shortcomings but also on their daily wins.  Second, I rewatched the Disney movie Soul with my son.  Soul came out during the pandemic, and when I first saw it, I was less impressed by it than I was by its creative and plot-heavy cousin Onward, also released during the pandemic.  This second time, though, I think I better understood its point:  While life can be full of huge ups and downs, dreams dashed and dreams realized, in between life is full of small, beautiful moments that we might miss if we are not careful. 

To me, these are related.  I would hope that anyone celebrates big accomplishments like a promotion, a raise, a graduation, and acceptance into a new program.  But what about these?  You finish a difficult conversation with your supervisor, and you share with them everything you intended to.  Or you set boundaries with a friend and then stick to those boundaries, even when they push back.  Or you hear the same passive-aggressive comment from a colleague, and this time you keep your cool.  These are all wins that might get unnoticed, especially if you are instead focusing on what you forgot to say in those conversations or what you wish you hadn’t said.  Celebrating wins does not mean you deny your mistakes.  It means that while you acknowledge the times you messed up, you acknowledge the times when you got it right. 

I will admit, celebrating everyday wins does not come naturally to me.  I was really struggling with a colleague recently; every interaction we had filled me with self-doubt and stayed in my mind as I tried to fall asleep at night.  Then we had an unpleasant interaction, and for that day, I was able to let it go.  When I told my husband about the interaction and how I didn’t really care, he congratulated me and (sort of) forced me to stop and reflect on what a big deal that was.  I can’t control what this colleague thinks of me or how they respond to me, but I can control how much I let it consume my time and energy. 

Here are a few ideas for celebrating everyday wins:

  • Journal at the end of each day or each week to document the wins
  • Make a plan with a friend or colleague to check in on each other’s wins
  • Create a celebration jar where you document wins as they happen
  • Commemorate wins on a calendar, so you can go back and look at your progress
  • Treat yourself regularly

We are quick to hold on to our loses.  Let’s start to hold on to the wins. 

What is the Ombuds Office?

The Ombuds Office is a confidential, independent, neutral, and informal space for staff to process concerns, get information, and develop options for how to move forward in a difficult situation.  I can provide education, conflict coaching, mediation, and facilitation as well as referrals to other resources across Clemson.  If you are unsure how to move forward in any way, I can help you work through it.

Tessa Byer
Phone:  864-656-5353
Email:  tbyer@clemson.edu
Address:  135 Old Greenville Hwy, Ste. 203 (Next to Esso!)

Save the date for upcoming training offered by the Ombuds:

Don’t Tough It Out:  Difficult Situations at Work
January 24, 2025 from 9:00 to 12:00
Virtually only, sign up via Tiger Training

Emotional Intelligence at Work
February 28, 2025 from 9:00 to 11:00
In person at University Facilities Center, sign up via Tiger Training.

Cultivating Resilience
March 27, 2025 from 9:00 to 11:00
Virtually only, sign up via Tiger Training.

Introduction to Mediation
April 16, 2025 from 9:00 to 12:00
In person at University Facilities Center, sign up via Tiger Training.

Giving Effective Feedback
June 20, 2025 from 9:00 to 10:30
Virtually only, sign up via Tiger Training.

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Seven year-end reminders for maximizing your employee benefits

As 2024 comes to a close, take advantage of these tips from the Office of Human Resources to make the most of your employee benefits before the year ends.

1. Donate unused annual leave and sick leave

        Eligible employees can carry over a maximum of 45 days of annual leave and 180 days of sick leave from one calendar year to the next. If you have annual leave and/or sick leave accruals over these limits that you anticipate will be forfeited, take a minute to donate them to the Leave Transfer Program by December 31. Please keep in mind that annual and sick leave donations cannot exceed half of what you accrue in a year. Donations can be made to the general leave pool or to an individual faculty or staff member currently in an approved leave status such as FMLA or Extended Leave and eligible to participate.

        2. Use State Vision Plan allowances

          Employees enrolled in the State Vision Plan have access to a $150 annual allowance for glasses frames or a $130 allowance for contact lenses (in lieu of frames) each calendar year. Contact EyeMed (877-735-9314) to learn more or to find an in-network eye doctor. The state vision plan utilizes the “Select” network.

          3. Sign up for an electronic W-2 and 1095-C

            To make tax preparation easier and avoid the waste and cost of paper documents, active employees can elect to receive their W-2 and 1095-C forms electronically instead of by mail. Sign up or change your preference through Employee Self-Service by selecting “Tax Documents.” 

            4. Review options for your Dependent Care Spending Account (DCSA) funds

            If you have remaining funds in your Dependent Care Spending Account (DCSA), submit claims for eligible expenses incurred from January 1, 2024, through March 15, 2025. Participating employees will forfeit any funds left in their account after the reimbursement deadline. Claims can be submitted through ASIFlex online or by using a claim form. The deadline to submit reimbursement claims is March 31, 2025.

            5. Review options for your Medical Spending Account (MSA) funds  

            If you have remaining funds in your MSA, you can submit claims for eligible expenses incurred in 2024 through ASIFlex online or by using a claim form. The deadline to submit your claim for your 2024 expenses is March 31, 2025.

            You can carry over up to $640 of unused funds from your account into 2025. Any funds left over in your account after the reimbursement deadline will be forfeited.

            For additional information on your DCSA or MSA Funds, log into your account or visit PEBA’s MoneyPlus webpage for more information.

            6. Revisit the 2025 Holiday Calendar

            The 2025 Holiday Calendar is a helpful resource when planning for the year ahead.

            7. Update your Emergency Contact Information

            Review and update your emergency contact information on your personal details page in Employee Self Service.

            Questions?

            Contact the Benefits team or Ask-HR


            A happy (and stress-free) holiday season with ComPsych

            The holidays can be a joyous time, but they can also cause lots of stress. Ensure your holidays are a happy and stress-free season with several tips in the ComPsych Holiday Resource Toolkit.
            https://media.clemson.edu/humanres/EAP/2024_holiday_resource_guide.pdf

            Ombuds Report: Reconciling

            Michael Scott, Ombuds

            I hope you all had a wonderful Thanksgiving and are ready for the much-deserved rest and relaxation of the Holiday Season.  As we move toward the break and the time for reconnecting with the people we care about, (whether in person, over the phone, or video call) we may encounter some relationships that need mending.  In the past few years did you have an argument with a co-worker, a disagreement with a family member, or have you lost a friend for any number of reasons?  Perhaps you feel it is time to reconcile these relationships, but you are not sure how.  I hope to share a few thoughts with you that might just help.

            Just as with any difficult conversation, preparation is the key!  You should prepare yourself and allow the other participant time to prepare themselves for the conversation.  Preparation will allow you both the space to discover not only what you value in your relationship but examine what exactly about the conflict caused the harm to your relationship.  Making that call, or sending that text might be hard, but the first step to reconciling a conflict is both parties agreeing that the conversation is worth the time and effort. 

            Once you have the initial conversation, find a neutral place to talk where you will both feel comfortable expressing your feelings in a safe environment (Judgement-Free Zone!).  Allow the time to talk and to feel without distractions.  The annual Holiday Party is probably not a great choice! 

            Now you are ready to meet! When you finally have the opportunity to talk, set the ground rules.  “We will each have time to speak, without argument or interruption; we will listen to what one another has to say; we will allow one another the freedom to be vulnerable, we will go into this with an open mind only to listen to one another, no expectations!”

            When you finally meet, remind one another of your rules then just listen and share.  Acknowledge that what you have both been through has been tough enough to create this conflict.  Honor and respect the fact that opening up to be honest and vulnerable is also hard, acknowledge this fact for one another.  If you feel so inclined to provide an apology for your part of the conflict, do so but do not expect one in return…this should come naturally, if at all.  Sometimes simply honoring one another’s dignity is as beneficial as an apology. 

            Finally, establish a time to speak again.  You should be able to see that this relationship is valuable to both of you so don’t neglect it!  Share some fruitcake and eggnog this holiday season.  Find time to rest and reconcile and come back to Clemson ready for 2025!

            What is the Ombuds Office?

            The Ombuds Office is a confidential, independent, neutral, and informal space for staff to process concerns, get information, and develop options for how to move forward in a difficult situation.  I can provide education, conflict coaching, mediation, and facilitation as well as referrals to other resources across Clemson.  If you are unsure how to move forward in any way, I can help you work through it.

            Michael Scott
            Phone:  864-656-6353
            Email:  mesctt@clemson.edu
            Address:  135 Old Greenville Hwy, Ste. 203 (Next to Esso!)

            Save the date for upcoming training offered by the Ombuds:

            Don’t Tough It Out:  Difficult Situations at Work
            January 24, 2025 from 9:00 to 12:00
            Virtually only, sign up here

            Emotional Intelligence at Work
            February 28, 2025 from 9-11 a.m.
            At University Facilities Center, sign up via Tiger Training.  

            Cultivating Resilience
            March 27, 2025 from 9-11 a.m.
            Virtually only, sign up via Tiger Training.  

            Introduction to Meditation
            April 26, 2025 from 9a.m.-12 p.m.
            At University Facilities Center, sign up via Tiger Training.

            Giving Effective Feedback
            June 20, 2025 from 9-10:30  a.m., Virtually only, sign up via Tiger Training.

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            AnMed Mobile Mammography Coach scheduled for November 22

            The AnMed Mobile Mammography bus will be located on the main campus between Bowman Field and Sikes Hall for the event on November 22 from 8 a.m. to 4:30 p.m. Interested employees should contact AnMed Health (864.512.2255) to schedule an appointment; walk-ins are welcome, but appointments are encouraged.

            Those who have scheduled an appointment must bring a photo ID and an insurance card with them.

            No-cost flu shots for staff this fall

            Clemson Rural Health is hosting multiple opportunities for Clemson employees to receive their flu shots – at no cost.

            See the upcoming dates for pop-up clinics below or stop by the Sullivan Center. 

            • 10/18 from 0700-1100 – Drive through style at CU Fire and EMS (1521 Perimeter Rd.)
            • 10/22 from 0800-1100 at Human Resources
            • 10/25 from 0700-1100 outside at Edwards Hall
            • 11/1 -Drive through style at CU Fire and EMS (1521 Perimeter Rd.)
            No-cost flue shots for Clemson staff and faculty this fall. Stop by the Sullivan Center or check the Clemson Events calendar.

            Clemson football legend Levon Kirkland to speak on new book at Brooks Center

            Clemson and NFL football legend Levon Kirkland will speak about his new book, “Run Bonnie Run!” at the Brooks Center for the Performing Arts on Tuesday, October 22, at 7 p.m.

            Kirkland’s book is the true story of a young boy, Bonnie, who dreamed of playing football in the NFL, despite never playing on an organized team. The story is based on Kirkland’s on life and is intended to inspire children to chase their dreams and overcome challenges, regardless of their background or circumstances.

            “We are excited to host one of Clemson’s all-time football greats as he shares his story in this new book,” said Clemson Libraries Dean Chris Cox. “We hope that his talk will be an inspiration for readers of all ages to follow their dreams and pursue their passions.”

            Hosted by Clemson Libraries and the Brooks Center, the event is free and open to the public. Click here to register to attend.

            A native of Lamar, South Carolina, Kirkland played linebacker for Clemson, earning consensus All-American honors in 1991. He is a member of the Clemson Ring of Honor and Clemson’s Hall of Fame, as well as the South Carolina Football Hall of Fame and the South Carolina Athletic Hall of Fame. Selected by the Pittsburgh Steelers in the second round of the 1992 NFL draft, he played nine seasons with the Steelers and later played for the Seattle Seahawks and the Philadelphia Eagles. He was a two-time All-Pro and Pro Bowl selection and named to the NFL 1990s All-Decade Team.

            After his playing career, Kirkland was a linebackers coach for the Florida A&M Rattlers. He returned to Clemson in 2023 and serves as Director of Sophomore Transition and Player Development for the football team. He earned his bachelor’s in sociology in 2004 from Clemson and a master’s in psychology in 2023 from Grand Canyon University.

            10 things you might be surprised to find at Clemson Libraries

            Clemson Libraries has tons of resources for students and faculty to help them with their work, such as access to books from across the globe to countless online resources and databases. But there’s a lot more to the libraries than meets the eye. Here are 10 things available to faculty, staff and students through the libraries that might surprise you:

            1. Access to Ancestry.com – Clemson Libraries has a subscription to the library edition of Ancestry.com, giving users access to millions of records for family research, such as census data, vital records, military records and more. While it does not have as many features as an individual Ancestry account, it is still a good place to start your genealogical research.
            • Online newspaper subscriptions – Libraries users can access dozens of newspapers, from local papers, such as the Anderson Independent-Mail, to national outlets, such as the New York Times and the Wall Street Journal. There is also a collection of magazines that patrons can browse on the fifth floor of Cooper Library near Starbucks.

            • Rosetta Stone – Interested in learning a foreign language? The libraries can help with that through access to Rosetta Stone, which offers lessons on reading, writing, speaking and listening skills for 30 different languages.

            • State parks passes – The libraries is making it easier to explore the Palmetto State by offering passes for S.C. State Parks available to patrons. A park pass allows free vehicle entry into all 47 of our State Parks.

            • Technology check-outs – From digital cameras to voice recorders to projectors, faculty, staff and students can check out a wide range of technology from the library services desk in Cooper Library. Forget your phone charger on the way to campus? You can check those out at Cooper, too.

            • Audiobooks, e-books and children’s books– Access hundreds of audiobooks and e-books through Overdrive, which features popular fiction, non-fiction and literary classics, which you can download straight to your phone, tablet or other e-reading device. Looking for something new for your kids to read? Check out our childrens and young adults collection located on the third floor of Cooper Library. The Education Media Center located in 212 Tillman Hall also has a collection of children’s books.

            • Video and audio studios – The Adobe Digital Studio located on the fifth floor of Cooper Library has two state-of-the-art recording studios, one for video recording and one for audio recording. The studios are equipped with high-end hardware and software, and interns are available to assist users with learning how to use the equipment.

            • The Cooper Makerspace – Also located on the fifth floor of Cooper, the Cooper Makerspace has equipment such as 3D printers, fabric printers, a vinyl cutter, a button maker and more to help any creative project become a reality. While the Makerspace is a student-run organization, it is available for faculty and staff to use as well. Users must take the Makerspace course in Canvas to become certified before using the equipment.

            • DVDs, CDs, magazines and popular reading books – Cooper Library also has a number of more popular items available for check out, including DVDs, CDs and popular reading books. If it’s available at your local community library, chances are, Cooper has it as well. Faculty and staff are allowed to check out up to 10 popular reading books, CDs, DVDs and audiobooks at a time for up to six weeks. Click here to learn more about borrowing privileges for all kinds of items available at the libraries. If there’s something you are looking for that we don’t have, chances are we can get it from another library for you from across the state or the world through PASCAL Delivers or Interlibrary Loan.
            1. The Data Visualization Lab – Need help analyzing or presenting data? The Data Visualization Lab located in room 413 Cooper Library can help with that. Our team of expert graduate assistants can assist with a variety of software applications such as Excel, Tableau, PowerBI, Python, MATLAB and more, and we also have presentation screens and other equipment to help with data presentation and visualization.

            News from the Office of Human Resources

            Open Enrollment 2024 is Underway!

            The annual insurance open enrollment period is now underway through October 31!

            During open enrollment, eligible employees can enroll in or change insurance coverage for the following year. Changes made during open enrollment take effect January 1, 2025.      

            The Open Enrollment deadline is October 31, 2024, at 11:59 p.m. 

            The South Carolina Public Employee Benefit Authority (PEBA) is the state agency responsible for administering and managing the state’s insurance programs for South Carolina’s public workforce. PEBA’s 2025 Insurance Summary (PDF) is a helpful resource for detailed information about open enrollment options. 

            For instructions on where to begin and actions to take, please reference this Clemson News announcement and the 2024 Open Enrollment webpage.

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            Reminder: Complete your Annual Required Training by October 29!

            The annual required training program is underway and faculty and staff are urged to complete their training early, ahead of the October 29 deadline.

            This detailed training program focuses on safeguarding our University community and has evolved throughout the years to meet the needs and challenges of our University faculty and staff.

            Just 21 days after enrollment, roughly 45% of employees have completed their annual training requirements!

            Access your  Tiger Training Account to complete the training. Tiger Training reminders and login alerts will continue to inform faculty and staff members who have not completed the training as the deadline nears. 

            October is National Disability Employment Awareness Month (NDEAM)

            It’s time to celebrate National Disability Employment Awareness Month (NDEAM), a national campaign that raises awareness about various disability issues and celebrates the many and varied contributions of America’s workers with disabilities. The Office of Access Compliance and Education, the Commission on Accessibility and Student Accessibility Services have partnered to host several events in October. 

            Book club

            A book club discussing Margaret Price’s Crip Spacetime will meet weekly beginning Wednesday, September 18, ahead of Price’s keynote address. Faculty and graduate students will lead discussions of the book each Wednesday at noon via Zoom and free copies of the book are available for the first 12 people to sign up. Book club registration is available via Google Forms.

            Ohio State professor Margaret Price to keynote National Disability Employment Awareness Month events

            NDEAM events

            In addition to Margaret Price’s talk, one-hour “Let’s Break to Educate” sessions will cover a wide range of disability and accessibility topics. NDEAM events this month include:

            The full schedule of NDEAM events is also available at the Clemson Accessibility Portal.

            Find more information and to register visit: https://www.clemson.edu/accessibility/learn/ndeam.html

            #NDEAM2024